Sunday Experience Coordinator

Sunday Experience Coordinator

Location: Central Office

Reports To: Experience Director

Summary of Role

The Sunday Experience Coordinator oversees the end-to-end execution of the experience arc for every High Impact Sunday at Celebration Church. This role is not an event coordinator — it is an experience architect and project manager who ensures that every High Impact Sunday carries a clear, intentional arc from the moment guests arrive to the moment they leave. The Sunday Experience Coordinator works directly under the Experience Director to bring each High Impact Sunday to life with excellence, cohesion, and purpose. 

Position Status & Schedule

• Full-Time 
• Non-Exempt, Hourly
• Sunday through Thursday; hours vary dependent on events scheduled; may include evenings/weekends.
• Christmas, Easter, Pursuit Weeks (January/August) and Dream Team Appreciation service dates are black-out days for time off. Major conferences may also be considered essential workdays. Other events may be required outside of your regular schedule; you will be informed in advance of any of these requirements. 

Essential Functions & Responsibilities

Sunday Experience Leadership

• Design the streets-to-seats arc for each High Impact Sunday — atmosphere, environment, signage, lighting, music, and flow from arrival through departure. 
• Ensure every High Impact Sunday carries a clear next step and leaves guests with a reason to return or go deeper. 

Project Management

• Build and manage a project timeline for each High Impact Sunday from ideation through post-event review. 
• Responsible for the systems & processes used for the project. (Click-Up, Brushfire, etc.) 
• Coordinate with ministry teams, location teams, production, worship, and communications throughout the planning process. 
• Track all logistical and experiential deliverables, flagging risks and resolving gaps in advance. 
• Serve as the primary point of contact for experience-related decisions on each assigned Sunday. 
• Lead post-event reviews, capturing learnings, attendee feedback, and improvements for future High Impact Sundays. 

Collaboration & Alignment

• Work closely with the Experience Director to ensure all High Impact Sundays align with the overall experience vision and arc standards of Celebration Church. 
• Provide support as needed across the Experience Team and to Ministries owning their events. 
• Partner with the Connections team to ensure the guest welcome experience integrates seamlessly with the Sunday arc. 
• Cultivate relationships with location coordinators to ensure every location is aligned and supported. 
• Coordinate with Communications to build pre-Sunday appeal and attendance momentum. 
• Work closely with location teams during ideation and conceptualization of each High Impact Sunday. 

Financial & Administrative

• Assist in development and management of budgets for each assigned High Impact Sunday. 
• Oversee expense reporting and resource allocation per event. 
• Manage vendor relationships in a manner that reflects Celebration Church's culture and standards. 
• Ensure compliance with all church policies and procedures. 

Contribute to the overall successful of Celebration Church by performing other duties as assigned.

Requirements

• Mature Christian who calls Celebration Church home and supports the Church’s culture, vision, and values
• Unwavering commitment to place Christ first in all you do
• Desire to ensure people are known, loved and celebrated
• Continually seeking growth with Christ and encouraging others to do the same
• Passion for excellence, always looking to improve
• Deep understanding of the value of being part of a family that is unified for a greater cause
• Must have completed all steps of Connection Point within 60 days of hire

Competencies

• Strong project management skills with the ability to manage multiple events simultaneously across different timelines. 
• Demonstrated ability to design end-to-end guest experiences with intentional arcs — not accidental ones. 
• Excellent organizational skills and attention to detail, with a track record of executing complex events with excellence. 
• Strong communicator who can align diverse teams and keep stakeholders informed and on track. 
• Creative thinker who can translate a vision into a tangible, felt experience. 
• Comfortable making real-time decisions in live event environments. 
• Maintain confidentiality of vendor relationships, attendee information, and internal proprietary processes.
• Willingness and flexibility to work outside of normal business hours as required by event schedules

Education & Experience

• Minimum of 3 years in event management, experience design, creative production, or a related field. 
• Prior experience in a church or ministry setting preferred. 
• Demonstrated experience managing events from concept through post-event review. 

Work Environment & Physical Demands

• Must be able to remain in a stationary position 50% of the time.
• Must be able to occasionally move about inside the office and Church facility.
• Must be able to position self to maintain supplies and equipment on lower shelves and in closets.
• Frequently move supplies and equipment weighing up to 30 pounds
• Constantly work in an open office environment
• Ability to work outside in various climates and temperatures 

Other Information

Celebration Church is an equal employment opportunity employer to the extent required by law applicable to religious institutions. This job description is not inclusive and often includes other responsibilities.  Duties, responsibilities and activities may change and/or new ones may be assigned at any time with or without notice.