We are looking for an Events and Interinstitutional Coordination Lead to manage the Centre's events and serve as the link with the EU institutions in Rome.
The Europa Experience Centre in Rome Italy, serves as an educational hub and a platform for engaging with the EU, offering visitors a unique experience to understand the EU's history, institutions, and role in shaping a common European future. Key attractions within the Centre include an interactive exhibition space equipped with multimedia stations, a cinema room that screens a film about Europe’s challenges and common future and also hosts workshops and events, and a Role Play Game. This game allows participants to simulate the roles of Members of the European Parliament (MEPs) in a hands-on learning experience.
You will:
- Act as the main contact for the European Parliament Liaison Office and the European Commission Representation on all event matters;
- Manage the events mailbox and process event requests from third parties;
- Prepare and share event calendars;
- Check room setups and event materials before each event;
- Keep accurate records of events and related correspondence;
- Coordinate with the operations and AV colleagues so that events run smoothly.
Requirements:
- Completed university degree;
- Languages: Italian at native level (C2) and English at minimum B2 level, proven by a certificate or relevant past experience. You may be asked to provide proof of your language levels;
- EU knowledge: good knowledge of the EU institutions and their powers, in particular:
- the European Parliament and its Members (MEPs)
- the European Commission and the Commissioners
- current EU affairs
- IT skills: confident use of Excel, Word, the internet, Canva, CapCut and social media tools. You must also be able to handle technical and interactive multimedia equipment and consult databases;
- Attitude: client-oriented, proactive, polite, diplomatic and tactful, with a professional appearance. You should enjoy working with people, especially young audiences;
- Conduct: discretion and confidentiality, respect for data protection rules, no contact with the media, and no acceptance of gratuities;
- Security clearance: you must successfully pass accreditation by the European Parliament’s security service before starting;
- Availability: flexibility to work shifts on weekdays, Saturdays and Sundays, plus occasional evening or early-morning events;
- Experience in event management, ideally with public institutions;
- Excellent organisational and communication skills, with the ability to handle several events a day;
- Experience working with EU institutions, embassies or international organisations is an advantage;
- Knowledge of other EU languages, in particular French, German or Spanish, is an advantage;
- A valid first-aid certificate is an advantage.
We offer:
- A central role at an innovative venue dedicated to education and engagement with Europe;
- Shifts within the Centre's opening hours: Monday–Friday 9:00–19:00, Saturday 10:00–18:00, Sunday 14:00–18:00, plus 15 minutes before and after, and occasional evening or early-morning events;
- First-aid, AED and fire-safety training before you start;
- A modern work environment and friendly colleagues.
Skills Required
- Completed university degree
- Very good knowledge of the European Union, its institutions, and current affairs
- Italian language proficiency at C2 level
- English language proficiency at minimum B2 level
- Experience in event management
- Excellent organizational and communication skills
- Ability to handle several events per day
- Flexibility to work shifts, including occasional evening or early-morning events
- Experience working with EU institutions, embassies, or international organizations
- Knowledge of French, German, Spanish, or other EU languages
- Valid first-aid certificate
What We Do
Civitta is a leading independent management consultancy in Emerging Europe. Today, our company, headquartered in Tartu, Estonia, employs over 700 consultants and experts across 27 offices in 19 countries: Estonia Latvia Lithuania Poland Finland Denmark Belarus Ukraine Moldova Serbia Romania Slovakia Bulgaria North Macedonia Kosovo Armenia Sweden Georgia Uzbekistan We aim to bring the right minds together to challenge the boundaries and make meaningful changes for our clients. We cover a wide range of services, including management consulting, grants and project management, market research and customer data analytics, entrepreneurship support and startups, public policy and development. We also work beyond home markets – our flexible approach and international mindset have ensured the successful cooperation with clients in 40+ countries, resulting in 10000+ completed projects. What’s our approach? We deliver more. With an effective management model, we ensure that the money paid for our work is invested in the project, not into overheads. We ask the tough questions. We challenge our clients to achieve the challenge themselves. We like unconventional projects. We have an entrepreneurial mindset allowing us to be flexible and work with niche or unusual projects. We get the job done. We collect facts, analyze them and deliver fact-based results. We are practical and we aim for impact. We have Estonian roots. An unique Central and Eastern Europe & Nordics footprint stretching over 16 countries throughout Europe. #TheChallengerAdvisory
