Events & Administrative Assistant
We are seeking a highly motivated Administrative and Events & Marketing Assistant.
This is a full time, in office position.
Job Responsibilities:
- Events Management:
- Conduct market research to identify new opportunities: researching events for San Diego, Los Angeles and Orange County Markets
- Adding prospective events to our calendar
- Making initial contact with event promoters to gather detailed information and applications
- Completing and submitting event applications via email and various event platforms (Eventhub, Evently, Eventbrite etc.)
- Administration (events related):
- Manage and update company databases: updating various event spreadsheets
- Filing documents into folders in our Google drives
- Communicating event information to San Diego, LA and Orange County teams
- Inventory: Managing and restocking equipment and event related supplies
- Requesting and submitting certificates of insurance
- Support the team in daily administrative tasks
- Create, edit and publish content for social media and internal email marketing (newsletters, Instagram, Facebook and website posts)
- Assist marketing management with schedule creation and distribution
- Distribute event credentials to marketing teams
- Prepare materials for new hire training, including marketing collateral binder assembly
Required Skills:
- Professional and effective verbal and written communication with strong organizational and project management skills
- Timely communication with event or venue partners and clients while adhering to deadlines and timelines
- Ability to multitask and prioritize work effectively in a fast-paced, multi-faceted, creative environment and must be able to work well under pressure
- Excellent ability to navigate the internet and utilize search engines
- Teamwork: ability to work collaboratively in a fast paced team oriented environment and open to different perspectives and ideas
- Proficiency in MS Office Suite: specifically MS Excel & MS word
- Positive, professional attitude with professionalism and reliability
Preferred Skills:
- Tech Savvy
- Familiarity with Gmail and Google applications
- Logistical skills: understanding of event logistics including venue selection
- Familiarity with event management software and online applications (Eventhub, Evently, Eventbrite etc.)
Bonus Skills
- Design Skills: basic knowledge of graphic design software
- Creative thinking and ability to contribute to event themes and concepts
- Experience managing event budgets and negotiating with vendors
- Venue Coordination
$60K annually with two weeks of vacation, health insurance option, and 401K eligibility.
Top Skills
What We Do
Kaleo Marketing is the premier marketing firm for the vacation ownership industry in the Southwest, recently expanded into the Northeast. Through our community marketing program, we connect with individuals at various special events and venues to educate them on the benefits of timeshare and generate buzz for our clients. Some of the events we participate in are trade shows, fairs, sporting events, expos, movie theaters, and street festivals. Our participation in local charity runs provides support to worthy causes throughout the area. We offer full-time and part-time positions at our locations. Additionally, we frequently promote from within providing tremendous opportunity for career development and growth.
Mission: Founded on the principles of integrity and strength, Kaleo Marketing provides its clients with the highest quality prospects in the vacation ownership industry. Our field teams and phone rooms are proud to deliver consistent tour flow and the highest closing percentage in the industry. Based in Los Angeles, with offices in New York, San Diego, Anaheim and Phoenix, we strive to exceed our clients' expectations. We commit to our guests and clients to provide exceptional customer service.