Event Coordinator

Company Description

At Intelerad, we believe the path to answers in healthcare should be clear-whether you are waiting for a diagnosis or trying to expedite one. Our medical imaging solutions streamline the flow of information, simplifying complex processes, maximizing efficiencies, and shining a light on the unknown. We empower physicians to get patients the answers they need faster and improve outcomes for everyone. With more accessible imaging, we are getting patients out of the dark.

Headquartered in Raleigh, NC and Montreal, Intelerad has nearly 800 employees located in offices across six countries. The company empowers nearly 2,000 healthcare organizations around the world with the speed, scalability, and simplicity needed to increase business performance while, most importantly, improving patient outcomes. Intelerad’s modern enterprise solutions have been acknowledged by a Best in KLAS recognition, ranking #1 for PACS Asia/Oceania in the 2021 Best in KLAS: Global Software (Non-US) report. 

Job Description

Purpose 
We are seeking a detail-oriented and organized Event Coordinator to support the Event Manager in planning and executing both external industry events (tradeshows, client events) and internal employee events (sales incentive trip, sales kickoff). The Event Coordinator will play a crucial role in managing logistics, vendor relationships, communications, and global on-site coordination to ensure seamless event execution. This role is ideal for someone with strong multitasking abilities, excellent communication skills, and a passion for creating impactful experiences. 

Key Responsibilities: 

• Event Planning & Coordination 

• Assist in planning and executing industry events such as conferences, trade shows, and client meetings, as well as internal events such as Intelerad’s sales incentive trip and Growth team kickoff. Event locations vary by location each year. 

• Support event logistics, including venue selection, catering, audio/visual needs, transportation, and travel accommodations. 

• Help prepare event timelines, checklists, and task assignments to ensure smooth event execution. 

• Support the creation and distribution of event materials, invitations, and signage. 

• On-Site Event Support 

• Assist with on-site event setup, coordination, and teardown. 

• Manage event registration, check-in, and attendee communications. 

• Troubleshoot and resolve any issues or last-minute changes that arise during events. 

• Communication & Collaboration 

• Serve as a key point of contact for internal and external stakeholders to ensure alignment on event goals and objectives. 

• Coordinate with marketing and communications teams to promote events and ensure branding consistency. 

• Provide post-event reports, including budget reconciliation and feedback summaries. 

• Budgeting & Tracking 

• Assist in tracking event budgets and expenses to ensure alignment with financial goals. 

• Maintain event records, including contracts, invoices, and expense reports. 

Qualifications

Qualifications: 

• Bachelor’s degree in Event Management, Marketing, Communications, or related field. 

• 1-3 years of experience in event coordination or a similar role. 

• Strong organizational and multitasking skills, with a keen attention to detail. 

• Excellent communication and interpersonal skills. 

• Ability to work under pressure and adapt to changing priorities. 

• Proficiency in event management software (e.g., Cvent, Eventbrite) and Microsoft Office Suite (Excel, PowerPoint, Word). 

• Flexibility to travel nationally and internationally and work on evenings/weekends when necessary. 

 
Travel Requirements: 20% travel required, passport required

Additional Information

All applicants meeting minimum qualifications will be required to complete a 30 minute online assessment as part of your application.

Intelerad is committed to the principles of equal employment. We are committed to complying with all federal, state and local laws providing equal employment opportunities and all other employment laws and regulations. Applicants, employees and former employees are protected from employment discrimination based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history). Intelerad is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Intelerad is committed to ensuring equal employment opportunity for qualified individuals with disabilities. Intelerad uses the Americans with Disabilities Act (“ADA”)as a standard for global recruiting and hiring purposes. This prohibits discrimination against qualified individuals with disabilities. The ADA defines “disability” as a physical or mental impairment that substantially limits one or more of the major life activities of an individual, a record of such impairment, or being regarded as having such an impairment.

Intelerad and Ambra Health Combine to Form the Global Industry Leader in Cloud PACS and Enterprise Imaging

Intelerad Partners with Strategic Radiology to Bring Innovative Medical Image Management Solutions to More than 1,300 Radiologists Across the US

Meet Intelerad’s Leadership Team: https://www.intelerad.com/en/about/leadership-team/

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