Event Coordinator (MacPaw Space)

MacPaw is a software company that develops and distributes software for macOS and iOS. Today, our products have more than 30 million users worldwide.
At MacPaw, we believe humans and technology can reach their greatest potential together.
MacPaw is proud to be Ukrainian. The support and development of Ukraine are significant parts of the company's culture. MacPaw gathers open-minded people who support each other and aspire to change the world around us.
For This Role
Hey there! We're MacPaw. And this is our Space - a place where innovations meet innovators
MacPaw Space was created by MacPaw to share ideas, create content, and start projects. Here we hold events for product IT companies, socially responsible businesses, media, and everyone striving to make a change.
Since we want our partners to get the best experience from our space and the quality of cooperation, we are currently looking for an event coordinator. In this role, you will support external and internal events (both online and offline) to ensure they run smoothly and according to set requirements.
Please note this vacancy involves overtime!
In this role, you will:

• Develop, organize, and implement event concepts, timelines, and budgets.
• Coordinate logistics, catering, tech setup, and material preparation.
• Oversee event setup, execution, and breakdown, ensuring everything runs smoothly.
• Together with the SMM service create promotional content for social media, newsletters, and other channels.
• Signing contracts with customers and controlling payments
• Collaborate with internal teams, partners, and vendors to ensure seamless event execution.
• Maintain clear communication with attendees, sponsors, and stakeholders.
• Collect feedback from attendees and team members to evaluate event success.
• Answer phone calls, respond to emails, prepare documents, etc. Welcome MPS visitors and guide them, delivering high-class service to our guests
• Analyze data and prepare reports for future event improvements.
• Maintain MPS events calendar and MPS website in up-to-date state, update it according to changes if needed.

Skills you'll need to bring:

• +2 years of experience in organizing various types of events (hybrid, online, cultural, educational, etc.)
• Experience with budgeting and drafting legal agreements

• Ability to negotiate effectively with vendors while maintaining positive relationships.
• Flexibility to work evenings or weekends as required by event schedules.
• B2 English (at least)
• Developed own base of vendors(as a plus)

Meet a fellow MacPawian
Q: Tell us about the first job you've ever held
A: My first job was unique and whimsical - I was a living statue! Dressed elaborately, I became a woman with a flower pot, entertaining people at City Day celebrations across different cities. It was more than a job; it was a lively performance that brought joy and curiosity to each city's heart. Standing still wasn't enough; I had to embody a character, creating enchanting moments amid the festivities.
Valeriia Bukarenko
MacPaw Space Manager
What We Offer

• We are a Ukrainian company, and we stand with Ukraine against russian aggression
  
  • We maintain workplaces for the mobilized Macpawians and provide financial support to colleagues or their families affected by the war. Here you also can read about MacPaw Foundation, which intends to help save the lives of Ukrainian defenders and provide relief to as many civilians as possible.
• We are committed to our veterans
  
  • Our Veteran Career and Empowerment Program is designed to ensure our veterans and active military personnel receive the recognition, support, and opportunities they deserve.
• Hybrid work model
  
  • Whether to work remotely or at the hub is entirely up to you. If you decide to mix it, our Kyiv office, which works as a coworking space, is open around the clock. The office is supplied with UPS and Starlink for an uninterrupted work process. We also reimburse the costs of renting a coworking space in any other city. If you decide to work at home, we cover the costs spent on your workspace organization: portable power stations, power banks, etc.
• Your health always comes first
  
  • We guarantee medical insurance starting on your first working month. Besides, we cover 100% of your medical insurance costs and 50% for your dependents (common-law partner/spouse and/or children). For those abroad, you can receive a yearly Medical insurance allowance as compensation for managing your medical expenses. We also offer a 50% refund for psychotherapy.
• Flexible working hours
  
  • You can choose a schedule that is comfortable for you. No one here tracks your clock in/out because MacPaw is built on trust and cooperation.
• Space to grow both professionally and personally
  
  • Whatever your dreams and aspirations are, we have you covered. Education opportunities to grow both hard and soft skills, annual development reviews, internal community. We also offer individual and team coaching with organizational coaches.
• Teams we are proud of
  
  • We build honest, transparent, and reliable relationships within teams. Every Macpawian can improve processes and implement their ideas. We encourage open and constructive feedback and provide training for Macpawians on giving and receiving feedback.
• Office designed for people (and pets)
  
  • Our office has it all: a spacious workplace with enough room for sitting up, lying down, and running around; a gym for recreation, fitness, and yoga; cozy kitchens with coffee, snacks, and lunches; sleeping/meditation room; and a terrace with a view where we throw summer parties. Also, we have two cats living in the office, and you are welcome to bring your pets to the office (we have separate floors for cats and dogs).
• Time-off policy that covers life's needs
  
  • 20 vacation days, unlimited paid sick leaves, xDays (2 days a month to work on side projects), days for personal time-off designed to help you take care of essential matters in your personal life, and parental leaves. On top of all that, sabbaticals are open after 5 years of being with MacPaw.
• Join social initiatives with MacPawCares
  
  • MacPaw participates in numerous humanitarian aid and charity projects across many fields, and you are welcome to jump in and spend up to 24 working days per year making the world a better place.
• We're an equal opportunity employer. Here is a safe place for applicants of all backgrounds
  
  • We are hiring talented humans. Meaning with all our variety of backgrounds and identities, including service members and veterans, women, members of the LGBTQIA+ community, individuals with disabilities, and other often underrepresented groups. MacPaw does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
  • Some benefits are under development and valid for 2024, with adjustments possible in 2025.