Engineering Office Coordinator

Posted 2 Days Ago
Be an Early Applicant
Boston, MA, USA
In-Office
33-33 Hourly
Entry level
Hospitality
The Role
Coordinates engineering department work requests, guest communications, dispatching, inventory, preventive-maintenance records, vendor paperwork, purchase orders, receiving, payroll tracking, and departmental supplies. The role also solicits vendor pricing, manages service-contract purchase orders, and ensures engineering projects and administrative processes are completed on schedule.
Summary Generated by Built In

Omni Boston Hotel at the Seaport

DON’T JUST FOLLOW TRENDS. SET THEM AT THE OMNI BOSTON HOTEL AT THE SEAPORT

We don’t do cookie-cutter. At Omni, we look for individuals who bring fresh perspectives, bold ideas, and their authentic selves to the team every single day. You won’t be asked to conform-you’ll be encouraged to stand out.

While we celebrate individual artistry, however, we win as a team. Our shared mission depends on trust, collaboration, and a dedication to uplifting the entire Omni family.

Grab the reins and help design the future of the Seaport’s most vibrant destination. For us, creativity isn't a department – it’s a mindset. It’s woven into everything we do and embodied by everyone who walks through our doors. Performance realities will always exist, but we view those constraints as a creative challenge to push past, never a limit.

The Omni Boston Hotel at the Seaport is a AAA Four Diamond destination located in the heart of the bustling Seaport District. The property boasts 1,054 beautifully appointed guest rooms (including 52 suites), seven unique dining experiences, a scenic rooftop pool, the luxury Breve Spa, and over 100,000 square feet of state-of-the-art event space.

Bring your passion to a team voted one of the “Best Places to Work” by the Boston Business Journal!

 

POSITION OVERVIEW:

 

Grab the reins and help shape the future of the Seaport’s best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity.

The Engineering Coordinator ensures all paperwork and projects are processed and completed on a timely basis in the order of established priorities.

 

Hourly rate for this position: $33.18

 

RESPONSIBILITIES

  • Coordinate and respond to telephone requests from guests and general work requests. Assign and dispatch all work assignment through our property management system. Place follow up calls with guests to ensure satisfaction of response.
  • Maintain Engineering’s inventory and supplies through Birchstreet
  • Maintain records and files such as all preventive maintenance, work requests, fire brigade logs and vendor work tickets
  • Process requisition orders and distribute paperwork to accounts payable and requesting departments. Ensure all receiving is performed to conform to month end duties.
  • Manage daily and weekly payroll, including monitoring time off/late logs and overtime logs
  • Solicit pricing and bid information from vendors for storeroom items, departmental supplies and certain major projects.
  • Set up purchase orders for vendors that have service contracts

 

QUALIFICATIONS:

  • Familiarity within a maintenance or engineering department highly desired
  • Strong computer skills – Microsoft Office, Synergy, Opera, Epitomy

 

PERKS AND BENEFITS:

  • A culture of fun, inclusion, and growth
  • Complimentary meals
  • Health Insurance and matching 401(k) after one year
  • Generous Paid Time Off offered after 90 days
  • Performance-driven, ALL-IN culture
  • Discounted associate rates at Omni properties nationwide

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster. 

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: [email protected].

Skills Required

  • Familiarity with a maintenance or engineering department
  • Strong computer skills
  • Microsoft Office experience
  • Synergy experience
  • Opera experience
  • Epitomy experience

Omni Hotels & Resorts Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Omni Hotels & Resorts and has not been reviewed or approved by Omni Hotels & Resorts.

  • Healthcare Strength — Health coverage is presented as comprehensive, including medical, dental, vision, telemedicine, employee assistance, and disability options. Feedback suggests these offerings exceed a basic hospitality package when combined with other core benefits.
  • Retirement Support — Retirement benefits include a 401(k) with employer match, complemented by savings options such as HSAs and FSAs. Feedback suggests these elements add meaningful long-term value alongside base pay.
  • Wellbeing & Lifestyle Benefits — Travel and lifestyle discounts—covering hotel rooms, dining, spas, retail, transportation, and theme parks—are highlighted as strong perks. Tuition assistance, education discounts, leadership development, and hardship support further enhance the overall benefits experience.

Omni Hotels & Resorts Insights

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The Company
HQ: Dallas, TX
8,190 Employees

What We Do

Omni Hotels and Resorts creates genuine, authentic guest experiences at 50 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. From exceptional golf and spa retreats to dynamic business settings, each Omni Hotel and Resort showcases the local flavor of the destination while featuring four-diamond services, signature restaurants, Wi-Fi connectivity and unique wellness options. Known for its award-winning, personalized service, Omni Hotels leaves a lasting impression with every customer interaction, with a heightened level of recognition and rewards delivered through its Select Guest loyalty program and the company's "Power of One"​ associate empowerment program.

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