Emo Nite - Creative Project Coordinator

Job Summary:

WHO ARE YOU?

Do you have a deep-rooted love for emo, pop-punk, and alternative music? Are you a creative thinker with a passion for fostering community and delivering unforgettable experiences? If so, you might be just the person we’re looking for! We’re in search of a driven, innovative individual who shares our dedication to celebrating the emo scene and promoting authentic self-expression. Sound like you? Keep reading...

WHO ARE WE?

Emo Nite has become a cultural phenomenon, uniting fans of emo, pop-punk, and alternative music in a series of unforgettable events. What started as a single party in a dive bar in East L.A. and has since blossomed into a recurring celebration in over 50 cities across the United States. Our events bring together music lovers, artists, and pop culture icons, creating a space for nostalgia, discovery, and community-building.

Emo Nite has come a long way since that first party in 2014, hosting full-day festivals and curating performances at major events like Coachella, Lollapalooza, Bonnaroo, and Firefly. Alongside our events, we’ve launched successful clothing collaborations with well-known brands, solidifying our presence as a driving force pushing the emo and alternative culture scene forward.

At Emo Nite, we believe in the power of music to bring people together and create lasting connections. Join our team and help us continue to evolve and expand, making the scene more inclusive and vibrant than ever before.

THE ROLE

Creative Project Coordinator – This is an in-office position and not remote.

RESPONSIBILITIES

Creative Design and Production

• A strong understanding of Adobe Creative Cloud and ability to speak the language of designers, editors, photographers, and various creatives
• Organizing and distributing still/video files to clients, partners, and representatives.
• Communicating with cross-functional teams to create necessary deliverables.
• Managing usage rights for all creative projects.
• Sourcing stock footage, fonts, and images as needed from media libraries.
• Support the consistent implementation of brand identity across all assets, ensuring alignment with company brand guidelines.
• Handle outreach to freelance creatives and maintain databases of specialty artists in various mediums

Project and Production Management

• Assist with maintaining day-to-day flow of design projects in production for all festivals, branded shows, concerts, and special projects.
• Assist with the intake and delegation of design requests via the internal project management systems (Asana and Slack).
• Evaluate project overview for each design request received
• Develop project timelines and set delivery expectations with Stakeholders
• Manage approval processes with Stakeholders & Executive team
• Coordinate meetings with necessary teams to account for accurate information and project clarity prior to asset production.
• Monitor creative development, plan for & troubleshoot project roadblocks, create contingency plans, and revise schedules as necessary for all projects. 
• QC assets prior to routing to necessary team members for approval.
• Upon project completion, effectively organize and archive projects in Dropbox.
• Ability to work effectively under pressure and demanding timelines.
• Ability to work evening and weekend hours as needed to meet deadlines.
• May be required to attend and work company events (domestic travel expected) once a full time employee.
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

Executive and Administrative Support

• Manage comprehensive calendars for executive, overseeing scheduling and logistical planning for events, meetings, and artist interactions
• Execute administrative duties efficiently, including managing email communications, organizing tasks in Asana, and providing quick, effective responses on behalf of executive as needed
• Handle incoming requests related to guest lists, meetings, and other engagements, ensuring a professional and organized approach

Bonus Skills

• Staying updated on design trends, including fonts, color palettes, and layouts

• Exploring new creative techniques, programs, and outlets to enhance production quality.

QUALIFICATIONS

• 1+ years’ experience with creative production and management
• Proven ability to execute out of the box visions
• Clear understanding of product and marketing calendar and requirements
• Established industry relationships
• Excellent communication skills: both in person and digital/online platforms
• Excellent organizational skills
• Detail-oriented and able to coordinate multiple work streams under deadline pressure
• Ability to take initiative, problem solve and perform research
• General knowledge of live entertainment and Emo Nite brands/shows
• Knowledge of concert promotion and live event business is a plus

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates on site at our events
• Must be willing to frequently work and travel to work events during evening and weekend hours, as required, to meet deadlines and work events

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Emo Nite for a visa.

EQUAL EMPLOYMENT OPPORTUNITY
Emo Nite strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Hourly Pay Rate Range: $20.00 - $26.00 USD

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Emo Nite recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.