EHSS Coordinator

The EHSS Coordinator provides administrative and organizational support to the Environmental, Health, Safety, and Security functions at the terminal. This position plays a key role in maintaining accurate records, supporting compliance documentation, improving administrative processes, and ensuring the efficient handling of field and office paperwork. The role requires a highly organized, detail-oriented individual who can manage multiple priorities, maintain confidentiality, and interact professionally with employees, contractors, visitors, and regulatory agencies.

Responsibilities

• Assist with the management of solid and hazardous waste activities, including sampling, analysis, and coordination of proper disposal.
• Maintain and update the terminal waste disposal tracking system to ensure complete, accurate, and timely recordkeeping.
• Enter hazardous and non-hazardous waste manifests into appropriate databases and tracking systems.
• Track and organize compliance-related paperwork, ensuring documents are complete, properly filed, and readily retrievable.
• Scan, organize, and digitally file field documentation, including but not limited to work permits, job safety analyses, waste manifests, inspection forms, and other operational records.
• Support document control processes to ensure records are maintained in accordance with company procedures and retention requirements.
• Assist in assigning and tracking administrative tasks related to EHSS reporting, filing, and record maintenance.
• Develop, improve, and implement processes for collecting required information from field specialists and other terminal personnel.
• Create, update, and maintain forms, spreadsheets, logs, and other administrative tools to support EHSS and terminal operations.
• Provide support to internal, third-party, customer, and regulatory agency audits and inspections.
• Assist with financial tracking for remediation work, waste disposal, security services, and other EHSS-related expenditures, with awareness of overall terminal P&L impacts.
• Perform other duties and special projects as assigned.

Education and Experience

• High school diploma or equivalent required; associate or bachelor degree preferred.
• Minimum of 2 years of compliance support, or document control experience preferred.
• Experience in an industrial, terminal, manufacturing, construction, environmental, or safety-related setting is preferred.
• Valid Driver’s License
• TWIC (Transportation Workers Identification Credentials) for access to IMTT’s terminal locations.

Skills and Abilities

• Clear and concise written and verbal communication skills in the English language.
• Ability to understand written and verbal communication in the English language.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple assignments, prioritize work, and meet deadlines with limited supervision.
• Professional, friendly, and service-oriented demeanor.
• Strong written and verbal communication skills.
• Demonstrated ability to maintain confidential and sensitive information with discretion.
• Willingness to learn new systems, processes, and regulatory documentation requirements.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) and comfortable working with spreadsheets, databases, scanning, and electronic record management systems.
• Ability to interact effectively with employees at all levels of the organization, as well as contractors, visitors, and regulatory representatives.
• Self-motivated and dependable with a strong sense of ownership.
• Ability to identify inefficiencies and recommend practical administrative improvements.
• Strong follow-up skills with the ability to ensure tasks are completed thoroughly.
• Comfortable working in a fast-paced operational environment with changing priorities.
• Positive attitude and team-oriented approach.

Hours of Work

• Typical hours of operation are Monday through Friday.
• This position requires overtime and occasional weekend work as job duties demand.
• Occasional travel may be necessary, sometimes with little or no advance notice.

Physical and Environmental Demand

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Position is based at an operating terminal facility and requires regular interaction with both office and field personnel.
• May require occasional walking throughout the terminal or visits to operational areas to support document collection and coordination.
• Must be able to maintain a professional presence in a busy industrial office setting.
• This job operates in a professional office environment as well as the outside environment where temperatures routinely reach 95 to 100 degrees Fahrenheit in the summer. 
• While performing the duties of this job, the employee is regularly required to talk or hear.
• Must be able to distinguish colors.
• This would require the ability to lift up to 25 pounds, bend, stand, or stoop, as necessary.
• Ability to perform climbing, bending, stooping, kneeling and moderate lifting.
• Must be able to work in confined spaces, over water and not be afraid of heights.
• Position is based at an operating terminal facility and requires regular interaction with both office and field personnel.
• May require occasional walking throughout the terminal or visits to operational areas to support document collection and coordination.
• Must be able to maintain a professional presence in a busy industrial office setting.
• The large scale of the operation and the extensive layout of the facility require that the applicant have the ability to walk and stand on uneven terrain, to climb stairs and ladders, and traverse inclines: uphill, downhill or mixed. Furthermore, because the facility and adjoining facilities handle hazardous materials, the applicant must be able to ingress and egress in foreseeable emergencies. The applicant must be able to work safely without presenting a direct threat to self or others.

This job description is intended to describe the general nature and level of the work being performed.  This is not an exhaustive list of all duties and responsibilities. The company reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.

IMTT is an equal opportunity employer Minority/Female/Disabled/Veteran and a drug free workplace.  We exercise high ethical standards and are committed to complying with all laws in the jurisdiction where we conduct business.  Our internal policies and procedures support this commitment.

If you like working with happy, enthusiastic over-achievers, you'll enjoy your career with us!