Works independently to coordinate assigned processes/programs, e.g., appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.
QualificationsHigh School diploma and five years of successful administrative assistant, business, or education related experience, OR associate’s degree and 3 years administrative assistant, business or education related experience, OR Bachelor's degree and 1-year administrative assistant, business, or education related experience. Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills, e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills, e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment, e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable).
Qualifications preferred:
Highly organized and efficient, with the ability to manage multiple priorities and deadlines.
Demonstrated professionalism, problem-solving, and self-directed work skills.
Demonstrated skills in coordination across teams.
Familiarity with event coordination is preferred.
Note: Visa sponsorship is not available for this position. Must be U.S. citizen, permanent resident, refugee or asylee.
About UsMayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Skills Required
- High school diploma and five years of successful administrative assistant, business, or education-related experience; or associate degree and three years of relevant experience; or bachelor's degree and one year of relevant experience.
- Excellent verbal communication skills, including phone etiquette, presentations, and customer service.
- Excellent written communication skills, including professional correspondence, minutes, and announcements.
- Proficiency with computer software and office equipment, including Microsoft Office, databases, phone systems, and other job-specific technology.
- Ability to maintain strict confidentiality and work collaboratively and professionally with individuals at all levels.
- Adaptability and flexibility in a changing work environment requiring ongoing skill development.
- Must be a U.S. citizen, permanent resident, refugee, or asylee.
- Leadership experience.
- Work experience in academic medical education.
- Familiarity with medical licensure and visa categories, if applicable.
- Strong organization and efficiency, with the ability to manage multiple priorities and deadlines.
- Professionalism, problem-solving, and self-directed work skills.
- Coordination skills across teams.
- Event coordination familiarity.
Mayo Clinic Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mayo Clinic and has not been reviewed or approved by Mayo Clinic.
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Retirement Support — A no-cost pension plus an employer-matched 403(b)/401(k) is positioned as a standout differentiator, offering strong long-term financial security. Feedback suggests this retirement combination elevates overall total rewards even when base pay is moderate.
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Healthcare Strength — Expanded medical networks, enhanced fertility coverage, and employer absorption of a plan year’s premium increases point to robust healthcare offerings. Feedback suggests annual updates maintain breadth and competitiveness of coverage.
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Parental & Family Support — Adoption assistance, dependent scholarships, child and elder-care resources, and EAP services provide meaningful family-oriented support. Feedback suggests these programs add tangible value beyond salary alone.
Mayo Clinic Insights
What We Do
Mayo Clinic is the first and largest integrated, not-for-profit medical group practice in the world. Doctors from every medical specialty work together to care for patients, joined by common systems and a philosophy of "the needs of the patient come first." More than 3,800 physicians and scientists and 50,900 allied health staff work at Mayo Clinic, which has sites in Rochester, Minn., Jacksonville, Fla., and Scottsdale/Phoenix, Ariz. Mayo Clinic also serves over 70 communities through Mayo Clinic Health System with locations in MN, IA, and WI. Collectively, these locations care for more than 1 million people each year.
