- Respond promptly and professionally to enquiries about the ECA Department offerings
- Assist in the coordination, promotion, and implementation of all ECA Department offerings, including activity selection, scheduling, and communications
- Support the setup and maintenance of the EDUKA (database) platform
- Create and update promotional materials and visual content
- Confirmation of facilities and transport bookings, including off-site facilities
- Compile contracts and relevant documentation
- Prepare, update and communicate termly master lists, registration data, and reports; manage registration changes
- Liaise with the Bus Department, Bus Companies and other providers to confirm shuttle bus quotas, timetables, and logistics
- Oversee daily ECA operations on campus, ensuring smooth procedures for student supervision, attendance, safety, and coach coverage
- Coordination of Student Helpers to support the ECA Department offerings
- Maintain effective communication with all stakeholders
- Monitor ECA sessions, including assembly and dismissal, to ensure student safety and adherence to schedules
- Support the quality assurance of ECA programmes by observing sessions, tracking attendance, and collecting feedback
- Processing of financial transactions and validation of invoices
- Assist with any ad-hoc tasks required by the department
Requirements
- Minimum of three years’ experience in a similar administrative or coordination role
- Strong proficiency with Google Suite, database, mail merge and report generation
- Fluent spoken and written English; French, Cantonese or Mandarin a plus
- Solid organisational and data management skills
- Experience handling vendor contracts, scheduling systems and activity coordination
- Highly organised with strong attention to detail and accuracy
- Able to manage multiple tasks and deadlines in a dynamic environment
- Strong interpersonal and communication skills across cultures and age groups
- Resilient, adaptable, and calm under pressure
- Be legally permitted to work in Hong Kong
Benefits
- 39 hours per week – Full time
- Entitled to 5 weeks of annual leave per year
- Medical Insurance coverage
- MPF
Skills Required
- Minimum of three years' experience in a similar administrative or coordination role
- Strong proficiency with Google Suite, database, mail merge and report generation
- Fluent spoken and written English; French, Cantonese or Mandarin a plus
- Solid organisational and data management skills
- Experience handling vendor contracts, scheduling systems and activity coordination
- Highly organised with strong attention to detail and accuracy
- Able to manage multiple tasks and deadlines in a dynamic environment
- Strong interpersonal and communication skills across cultures and age groups
- Resilient, adaptable, and calm under pressure
- Be legally permitted to work in Hong Kong
What We Do
Established in 1963, the French International School (FIS) was one of the first international schools in Hong Kong. Now the school is one of the largest schools in Hong Kong with over 2,700 students from Reception to Year 13/Terminale representing 40 different nationalities, across 4 campuses. Our new state-of-the-art Tseung Kwan O eco-campus opened in September 2018. FIS offers two streams of education: - The French stream linked by a Partnership status to the Agency for French Education Abroad (AEFE) which follows the French National Education curriculum leading to the French Baccalaureate. - The International stream which follows the English curriculum leading to IGCSE in Year 11 and to the International Baccalaureate (IB) in Year 13. FIS employs around 350 professionals from various nationalities represented in its teaching, educational and administrative staff.
