The Role
Provides executive and administrative support to the CEO, including calendar and travel coordination, priority management, CRM maintenance, client follow-up, event logistics, meeting planning, office organization, phone coverage, and light project support. The role also supports California events and occasional personal scheduling tasks for the CEO. It is designed for an active-duty military member transitioning through the DoD SkillBridge program.
Summary Generated by Built In
DoD SkillBridge Internship: Executive Assistant to the CEO
SkillBridge Host Company: Jacob Green & Associates
SkillBridge Provider: Vets2PM LLC
Location: Hybrid in Irvine/Tustin Area, CA (Must live in the Orange County, CA areal)
Applicants must
be active-duty U.S. Military Members who qualify
for the DoD SkillBridge Program.
To Apply: Go to www.vets2pm.com/skillbridge and complete the SkillBridge interest form. Return to this posting and click ‘Apply’.
We are seeking a transitioning military professional to serve as the Executive Assistant to the CEO of a rapidly growing consulting firm that supports local government agencies throughout California. Think of this position as a combination of an Executive Officer (XO), operations coordinator, and mission support specialist responsible for managing the CEO’s schedule, coordinating competing priorities, anticipating needs, and ensuring nothing falls through the cracks. The ideal candidate thrives in a fast-paced environment, exercises exceptional attention to detail, adapts quickly to changing priorities, and takes pride in helping the entire team accomplish its mission. We love our SkillBridge team members and you will have a lot of fellow veterans helping you be successful.
We welcome transitioning military members with experience in the following roles or similar assignments: Executive Assistant / Executive Administrative Assistant Commander's Executive Assistant Commander's Support Staff / Command Support Staff Administrative Specialist / Administrative NCO Executive Officer (XO) Operations Specialist / Operations NCO Personnel Specialist / Human Resources Specialist Command Secretary / Senior Enlisted Administrative Support Protocol Officer / Protocol Specialist Military Aide / Aide-de-Camp Staff Officer with executive coordination experience Logistics Coordinator / Administrative Operations Specialist Ideal candidates have experience supporting senior military leaders while managing complex schedules and coordinating competing priorities. Strong organizational skills and exceptional attention to detail are essential. We particularly value individuals who demonstrate initiative and sound judgment while thriving in fast-paced environments.
The role reports directly to the CEO/Owner and includes the following responsibilities:
- Providing administrative support to the executive leadership team, including calendar management, scheduling, and travel coordination.
- Serving as the company’s “air traffic controller,” helping coordinate requests, priorities, and follow-through.
- Providing light project support to the CEO.
- Maintaining CRM records and assisting with client follow-up and email correspondence for the CEO.
- Coordinating the CEO’s keynote speaking engagements, including client communication and logistics.
- Planning and supporting meetings, CEO-hosted functions, and internal company training days.
- Answering the main office phone and directing inquiries.
- Ordering supplies, tracking inventory, and keeping the JGA office organized.
- Providing in-person support at California events, including book signings, conference booths, and on-site logistics.
- Assisting with occasional personal tasks for the CEO, such as scheduling medical appointments (approximately 5% of the role).
- Supporting other tasks and projects as needed.
Jacob Green & Associates is a rapidly growing company dedicated to helping local government leaders solve complex challenges and make a meaningful difference in their communities. Our culture is built on teamwork and service excellence with a strong commitment to supporting our people and creating opportunities for professional growth. Transitioning military members will find a mission-driven organization that values their leadership experience and work ethic while offering a collaborative environment and the opportunity to build a rewarding civilian career.
Skills Required
- Must be an active-duty U.S. military member eligible for the DoD SkillBridge Program
- Must live in the Orange County, California area
- Experience supporting senior military leaders or managing executive-level schedules and competing priorities
- Strong organizational skills
- Exceptional attention to detail
- Initiative and sound judgment in a fast-paced environment
- Ability to adapt quickly to changing priorities
- Ability to coordinate schedules, meetings, travel, events, and follow-through
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The Company
What We Do
Vets2PM upskills and reskills military members, veterans, and spouses into project managers, helping them achieve meaningful, lucrative post-service careers and strengthening America's workforce.
