Documentation Control Manager

Welcome to a commitment to sustainable development you can relate to.   

Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA.   

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people. At CIMA+, we care about our people and make sure that they feel valued, appreciated, and part of the team. You could even become a shareholder in the company.  

At CIMA+, we give you the freedom and flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.   

Welcome to CIMA+  

CIMA+’s Project Management team is at the forefront of delivering construction projects across a wide range of industries, including institutional and heritage buildings, healthcare, public transportation, energy, infrastructure, and manufacturing. We pride ourselves on creating tailored project management solutions, guiding each project from start to finish. With a collaborative, transparent approach, we deeply understand our clients' vision and provide agile, effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!  

We are looking for a Document Control Manager to join us and contribute to the development of document management across CIMA+. 

We offer a flexible hybrid work model, enabling you to work from home AND our Vancouver office. 

Job Responsibilities 

• Build, lead, support, and mentor the Document Control team, providing clear guidance and fostering professional growth 
• Act as a trusted subjectmatter expert, ensuring smooth coordination and integration of information across all project stakeholders 
• Develop, roll out, and continuously refine document control processes, procedures, and templates in close collaboration with the client, project teams, discipline leads, and IT
• Oversee the planning and implementation of document management procedures for major projects and project offices 
• Advise clients based on their business needs, recommending optimal document management and/or project management platform solutions 
• Play a key role in business development, actively contributing to the growth of the Document Control service within the Project Management sector 
• Coordinate project assigned resources, ensuring efficient collaboration and alignment 
• Ensure clear and secure communication across project teams, maintaining compliance with network security standards during information transfer and sharing 
• Oversee the complete document lifecycle, including receiving, reviewing, coding, classifying, preserving, and managing all project documentation and control registers, while maintaining strong expertise in EDMS/ECM systems 
• Support effective project decision-making by aligning document coding with the WBS and producing accurate, insightful project management reports 

• Bachelor’s degree or any other relevant training related to document control 
• Master’s degree and/or PMP certification, an asset 
• Minimum of 10 years of experience in document control, including team management experience, in engineering and project management while driving and sustaining transformational change
• Experience in business analysis including needs assessment, recommendations, and client support in paperless environments 
• Uptodate with the latest technologies in both document control and project management and ability to analyze new technologies in collaboration with IT 
• Proficiency in handling data and using various software tools including collaborative platforms related to the BIM process and/or digital delivery 
• Ability to provide training on the use of different software applications 
• Proficiency in at least one EDMS/ECM application (e.g., SharePoint, ACC, Aconex, ProjectWise, or similar tools) 
• Fluency in English, both spoken and written 
• Strong interpersonal skills and team spirit, with the ability to build a network of collaborators 
• Strong organizational skills, versatility, resourcefulness, and autonomy 

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.   

Why choose CIMA+? Because we offer you:  

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week  
• Employee and Family Assistance Program  
• Retirement Savings Plan (RRSP) with up to 4% employer contribution  
• As an employee-owned company, an annual opportunity to purchase shares for all employees  
• Flexible work schedule in a hybrid work mode   
• Work/Life balance policy across Canada  
• 3-5 weeks of vacation, based on years of relevant experience  
• Tailored training to improve your existing skills  

Chez CIMA+, la rémunération associée à ce poste est déterminée en fonction de l’expérience, des compétences et des qualifications du candidat, tout en veillant à l’équité interne. Nous reconnaissons et valorisons la richesse et la diversité des expériences individuelles. Le niveau de poste et la rémunération correspondante peuvent ainsi varier selon le profil du candidat.

CIMA+ utilise un système de gestions des candidatures (ATS) qui comprend une fonction d’évaluation automatique de correspondance des profils. Cependant, ce score n’est pas utilisé pour filtrer, évaluer ou sélectionner les candidats. Toutes les décisions d’embauche sont prises à la suite d’un examen humain.

L’éthique et l’intégrité sont des valeurs fondamentales chez CIMA+. C’est pourquoi nous nous engageons à assurer l’égalité d’accès​
aux ressources et aux opportunités pour les candidat-e-s, quelles que soient leurs identités (race, ethnicité, couleur, religion, sexe, âge, handicap, orientation sexuelle, identité ou expression de genre, statut socio-économique ou vécu, etc.).​

Conformément aux principes d’équité en matière d’emploi, nous encourageons toutes les candidatures, y compris, mais sans s’y limiter, celles des femmes, des personnes autochtones, des personnes handicapées et des minorités visibles. Nous encourageons également​
les candidat-e-s à remplir le formulaire de déclaration volontaire, lors de la demande d’emploi.​

Des mesures d’adaptation sont offertes sur demande. Votre partenaire d’affaires traitera votre demande. 

Pour en savoir plus, Avantages employé-e-s - CIMA+.