Pilmico and Gold Coin Group
Pilmico and Gold Coin Group is the integrated agribusiness and food company of the Aboitiz Group.
In the Philippines, Pilmico is an industry leader in the flour and animal feed manufacturing sectors and a top pork meat supplier. Its four divisions, Flour, Feeds, Farms, and Trading, enable the growth of its stakeholders through consistent quality products and unmatched supporting services.
Their customer reach has also expanded to the Asia Pacific region through Gold Coin Management Holdings, Inc. (Gold Coin), a pioneer in animal nutrition and manufacturing scientifically-based animal feeds in Asia.
With over 3,700 partners across multiple facilities in eight countries, Pilmico and Gold Coin Group form one of Asia’s largest privately-owned agribusinesses.
Vision
We aspire to become one of Asia’s leading integrated food and agribusinesses.
Massive Transformative Purpose
We believe in Sustainably Feeding Asia’s Growth from Mill to Meal.
Job DescriptionEnsures organization of documents for easy access for the Transport Execution team and entire Meats organization.
Ensures all required documents to each delivery are well prepared prior to truck's dispatch from Pick-up site or Distribution Center (DC).
Ensures timely return of signed Pilmico Meats Dispatch Receipt (MDR) in order to accurately perform Proof of Deliveries (POD) transactions in SAP within two (2) days after actual delivery to clients.
Captures, escalates and addresses documentation concerns, if any.
Coordinates with External Warehousing & Logistics partners, and Supply Chain team to ultimately give way to timely invoicing by Credit & Collections (C&C) to clients.
Key Duties and Responsibilities
1) Monitors fulfilled deliveries (referring to the Order Summary and/ or Truck Execution monitoring), and collates signed Pilmico MDRs and Material Transfer Slips (MTS) external partners.
Right after each delivery, requires a clear copy of said signed documents to swiftly get assurance that the order was fulfilled.
Within 2 days after actual delivery (counting the delivery date as Day 01), requires the return of the original signed MDR and MTS.
Coordinates with Warehousing teams (External Logistics Coordinators, TMM Team, and directly to External Warehouse Partners) and Truckers to ensure
2) Prepares and publishes Documents Return Timeliness per Trucking Partner. Incorporates in the Daily Trucking Performance Report being sent to each Trucking Partner. Measures % Return Timeliness and Completeness. Creates improvement plans for missed ones.
3) Daily performs POD transactions in SAP.
Ensures accuracy between the returned documents by Trucking Partners versus SAP entries.
Publishes Daily POD report to main internal stakeholder, C&C.
Weekly sends Pending POD Transactions report, and escalates concerns.
Ensures execution of “No SAP Inventory, No POD” policy. Pushes pending inventory items in SAP in order to achieve timely POD, consequently.
Measures % SAP POD Timeliness and Accuracy. Creates improvement plans for pending or missed ones.
4) Ensures completeness and accuracy of prepared delivery documents to handover to assigned truck crew members. Documents includes but not limited to the following:
Certificate of Meat Inspection (COMI)
Meats Inspection Certificate (MIC)
Pilmico Meats Dispatch Receipt (MDR) for deliveries to clients and retail stores
Pilmico Material Transfer Slip (MTS) for deliveries to TGM and for inter-DC Transfers (if approved)
Acceptance Letters, if applicable, obtained from Sales
Bureau of Animal Industry (BAI) Shipping Permit (SP)
Hogs Veterinary Health Certificate (VHC), Shipping Permit and African Swine Flu (ASF) Free certificate
Purchase Order (PO) and Sales Invoice (SI) depending on client requirements indicated in the Order Summary (e.g., Moment the Grocer)
Photocopy of prepared MDR and MTS which would be the Truck Crew’s reference during actual loading of items to their trucks.
Pilmico Trip Ticket
Crates Return Form
Return Slip (for any outright rejections and pullouts)
5) Daily publishes % Document Preparation dashboard before actual dispatches occur. All in item # 4 should be prepared and be at 100% by then. Escalates if there are concerns especially with BAI SP which would need assistance from Quality Assurance (QA) Regulatory. Creates improvement plans if not at 100%.
6) Performs SAP transactions related to Transport Management. Prepares SOTC, STC, TM and FSD in SAP. Consequently, validates and processes billings from Trucking Partners.
7) Creates a filing system of Transport Execution documents, both soft and hard copies, for easy access by stakeholders. Ensures swift tracing especially during internal and external audits.
QualificationsEducation:
With a Bachelor’s Degree
Experience:
At least a year of experience in related field or expertise.
Knowledgeable with SAP
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What We Do
PILMICO FOODS CORPORATION, the food and agribusiness subsidiary of Aboitiz Equity Ventures, is considered as one of the largest flour milling companies in the Philippines. We are primarily engaged in the manufacture of wheat flour and wheat by-products and have been ranked among the top three domestic flour producers in terms of sales. We import both soft and hard wheat, the primary raw material for our products, from the United States and Canada. All our flour products are fortified with Vitamin A and Iron, and certified with Halal and Sangkap Pinoy seal. Through our Research and Training facilities located in Luzon and Mindanao, we also offer technical services and bakery trainings to meet the needs of our stakeholders. Our products are distributed all over Philippines through distributors and dealers. We have also expanded the reach of our flour products to the ASEAN region, exporting to countries like: Vietnam, Thailand, Malaysia, Myanmar and Hongkong. True to our brand promise of being Partners for Growth, we advance our business and communities by providing business solutions and building partnerships for growth
