The Role
Reviews and manages title, right-of-way, easement, and ownership documents; performs data entry, document scanning, QA/QC, payment verification, reporting, and records maintenance. Prepares correspondence and easement packages, coordinates tract mapping with GIS, submits documents for recording, and supports Project Managers and other departments. Requires strong organization, accuracy, communication, analytical skills, and proficiency with Microsoft Office in office, hybrid, or field environments.
Summary Generated by Built In
Lonestar Land Services is always looking for Document Specialists/Data Quality Control (not IT) professionals in various Right of Way projects in Texas and around the USA. These positions may be located at our HQ in Mineral Wells, Texas or in field assignments at various locations.
Document Specialist can be assigned to one or more projects. The Document Specialist must have an understanding of right-of-way projects, timelines, and project requirements.
You MUST have 1+ years experience in Right of Way Acquisition or the Oil & Gas industries.
Responsibilities
- Reports to the Project Manager who is responsible for the project/assignment.
- Manage the process of daily requests with attention to time-sensitive information, and deadlines.
- Review and analyze title information and documents, LTC, and title opinions. Enter and maintain ownership information and documents in various database systems.
- Review and comprehend right-of-way/easement documents, and maintain records and documents in various database systems.
- Prepare easement documents as requested using approved templates and wording, in compliance with project instructions, confirming that all provisions are approved for use by the client or Project Manager and provisions are within the scope of the project.
- Scan documents as received, upload them into the document management system and enter data into appropriate database system(s) with attention to how documents may affect the project.
- Prepare various letters for mailout, including Introductory Letters, Survey Notification, Survey Permission, Environmental Survey Notification, and others.
- QA/QC documents created by another Document Specialist.
- Process option and easement packages and necessary reports under the direction and guidance of the Supervisor for funding requests and/or transfer of final documents. Confirm that all requests follow the project instructions set out for the project.
- Maintain title records, easement records, documents, forms, and multiple databases through data entry, manual filing, building files, and other applications. Keep all files organized and updated.
- Verify payment calculations.
- Assist Project Manager with special projects as needed.
- Produce various reports for the Project Manager as requested.
- Coordinate mapping of all tracts with GIS and updating of the status of tracts. Must be familiar with the KMZ and CAD sites, and ability to utilize line lists efficiently.
- Submit documents for recording to county recorder or clerk offices as dictated by project instructions and/or Project Manager.
- Securely maintain all original documents and project data.
- Assist other business units or departments with special projects as requested.
- Other duties as assigned.
Requirements
MUST have 1+ years of verifiable experience in Right of Way or the Oil & Gas industries.
- Ability to work independently and QA/QC others work with accuracy.
- Ability to plan and organize workload, adjust to changing priorities, and work well under pressure without supervision.
- Possess strong communication skills, attention to detail, and strong analytical skills.
- Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
- Ability to work autonomously and with a team.
- Possess close attention to details, and present good planning, organization, and time management skills.
- Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
- Ability to maintain regular attendance as per work schedule agreed with the manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
- Ability to comply with applicable laws and regulations and Company policies and procedures.
- Work Environment and Physical Demands
Must be able to work in a corporate office or in a hybrid environment of working remotely, on location or at our HQ.
Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.
Benefits
Lonestar Land Services provides competitive day rates and insurance.
We also offer the following benefits after noted waiting periods:
(60 day waiting period)
Health Insurance
Dental Insurance
Vision Insurance
Group Term Life Insurance
Voluntary Term Life Insurance
401k (waiting period is 6 months)
Skills Required
- Understanding of right-of-way projects, timelines, and project requirements
- Ability to work independently and perform accurate QA/QC of others' work
- Ability to manage workloads, changing priorities, deadlines, and pressure with limited supervision
- Strong communication, attention to detail, analytical, planning, organization, and time-management skills
- Proficiency with Microsoft Office Suite, including Word and Excel
- Ability to work autonomously and collaboratively in a team environment
- Ability to maintain regular attendance and work adjusted schedules or overtime when required
- Ability to comply with applicable laws, regulations, company policies, and procedures
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The Company
What We Do
Lonestar Land Services, LLC provides land acquisition and right-of-way support for energy and infrastructure projects across the U.S. Its services include route selection, easement acquisition, permitting, title research, project management, relocation assistance, damage settlement, and condemnation support. The company works on electric transmission, wind and solar, pipeline, fiber, and road projects, helping clients secure land rights and navigate regulatory and construction requirements.
