The Role
Prepares and reviews consumer and commercial loan documents, verifies collateral and filing documentation, confirms compliance with approved loan terms, resolves discrepancies, and supports lending and loan operations staff during pre-closing and closing. The role also requires identifying and reporting suspicious activity while following BSA/AML, OFAC, GLBA, and other applicable regulations.
Summary Generated by Built In
Job Summary & Responsibilities Preferred Qualifications
Document Preparation Specialist I JOB SUMMARY:
The Document Preparation Specialist I is responsible for preparing consumer and commercial loan documents including real estate secured loans, land trust mortgage loans, asset-based lines of credits, letters of credit and complex credits involving tenants-in-common. Works with the lending staff as well as loan operations staff to ensure documents are completed accurately and timely.
Document Preparation Specialist I ESSENTIAL FUNCTIONS (RESPONSIBILITIES):
* Assists lending staff on pre-closing documentation required for loan document preparation and loan closing.
* Works with lending staff (and Legal counsel, if applicable) to address any discrepancies and/or deficiencies with any request for a loan; processes and addresses concerns to develop a solution by analyzing information collected.
* Reviews and validates documentation collected by retail staff (i.e., lien/UCC searches, title searches, titles, certificates of ownership, flood determinations, etc.) to check for accuracy, completeness and compliance with loan approval.
* Reviews approved credit memos to determine type and structure of the loan in order to correctly identify and produce loan documents that accurately represent the loan commitment and terms offered to the borrower.
* Gathers all documents for loans, ensure adherence to all approved terms and conditions and proper perfection of all collateral within requested turnaround time.
* Resolves errors and/or discrepancies on document requests, by effectively communicating through responding in a professional and timely manner while maintain effectiveness when working on time sensitive transactions.
* Exercises awareness regarding possible suspicious activity, money laundering or fraudulent behavior and reports any such incidents to the BSA department. Performs all job functions in compliance with all company policies and federal, state, and local laws and regulations as applicable to the position, including, but not limited to BSA/AML, OFAC and GLBA/privacy rules.
* Performs related responsibilities as required or assigned.
Document Preparation Specialist I REQUIRED QUALIFICATIONS:
Knowledge/Skills/Abilities
* Basic knowledge of consumer and commercial lending compliance requirements.
* Basic knowledge of consumer and commercial lending policies, procedures, and practices.
* Basic knowledge of various city, county and state filing requirements.
* Excellent interpersonal, oral and written communication skills.
* Proficient in MS Office applications.
* Ability to maintain composure under pressure.
* Exemplifies the Gateway Values: Stay Growth Oriented, Make a Difference, "Get it Done" Attitude, Be a Team Player, Do the Right Thing.
* Basic knowledge of consumer and commercial lending compliance requirements.
* Basic knowledge of consumer and commercial lending policies, procedures, and practices.
* Basic knowledge of various city, county and state filing requirements.
* Excellent interpersonal, oral and written communication skills.
* Proficient in MS Office applications.
* Ability to maintain composure under pressure.
* Exemplifies the Gateway Values: Stay Growth Oriented, Make a Difference, "Get it Done" Attitude, Be a Team Player, Do the Right Thing.
Equivalent Education/Experience
* High school diploma required.
* 0-2 years in loan documentation preparation field or related banking field.
* Experience with loan documentation software systems preferred.
* Experience with SBA lending preferred.
* High school diploma required.
* 0-2 years in loan documentation preparation field or related banking field.
* Experience with loan documentation software systems preferred.
* Experience with SBA lending preferred.
Document Preparation Specialist I SPECIAL JOB DIMENSIONS:
Courtesy, tact and diplomacy are essential elements of the job.
NOTE: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.
Skills Required
- High school diploma
- 0-2 years of experience in loan documentation preparation or a related banking field
- Basic knowledge of consumer and commercial lending compliance requirements
- Basic knowledge of consumer and commercial lending policies, procedures, and practices
- Basic knowledge of city, county, and state filing requirements
- Excellent interpersonal, oral, and written communication skills
- Proficiency in Microsoft Office applications
- Ability to maintain composure under pressure
- Experience with loan documentation software systems
- Experience with SBA lending
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Gateway is a leading financial institution headquartered in Jenks, Oklahoma, dedicated to strengthening families and communities. It provides personalized banking and mortgage solutions and is one of the largest financial institutions in Oklahoma, with assets exceeding $2 billion and a strong national mortgage presence through over 70 locations across the country.
