Document Controls Manager

ATCS’s Construction Services group is expanding in Virginia! We are seeking an experienced Document Control Manager to support large-scale infrastructure projects and programs at the federal and state levels.

This is a key project leadership role requiring strong experience in document control, records management, electronic document management systems, and project administration. The ideal candidate will have experience supporting complex infrastructure or transportation projects and be comfortable establishing document control processes, managing project records and workflows, and coordinating with multidisciplinary teams, clients, and stakeholders.

Qualifications:

• Bachelor’s degree and 5+ years of related document control, records management, or project administration experience or demonstrated equivalency of experience and/or education
• Experience supporting large-scale infrastructure, environmental, transportation, water, aviation, or similar disciplined projects
• Advanced proficiency with electronic document management systems (EDMS), records management software including Trimble e-Builder, Bentley ProjectWise, Oracle Unifier, Procore, Microsoft Office applications, and Adobe Acrobat
• Demonstrated experience overseeing and managing workflows for drawings, specifications, submittals, correspondence and other project records and coordinate with various discipline leads
• Demonstrated experience developing and implementing document control procedures and quality management processes
• Experience managing administrative reporting functions
• Knowledge of federal records retention requirements, quality assurance procedures, and contractual documentation standards
• Strong leadership, organizational, communication, and stakeholder management skills with the ability to coordinate across multiple project teams and locations

Responsibilities:

• This position is critical in ensuring the accuracy, integrity, security, and accessibility of project documentation across all phases of project procurement and delivery
• The ideal candidate will lead document control operations, establish and maintain records management processes, oversee administrative functions, and support multidisciplinary project teams for the satisfaction of client, contractual, and regulatory requirements
• Establish and oversee document management systems, ensuring proper document storage, version control, retention, and retrieval practices
• Direct and supervise document control personnel, providing guidance, training, and performance oversight
• Coordinate administrative activities across project teams, ensuring efficient workload distribution and resource allocation
• Manage time effectively by prioritizing competing requests, meeting transmittal and submittal deadlines, and keeping multiple project workstreams on schedule
• Interface with project managers, technical staff, clients, subcontractors, and vendors regarding document control processes and deliverables
• Monitor and manage document transmittals, correspondence logs, submittal logs, records inventories, project e-mails, and project closeout documentation
• Identify process improvement opportunities and implement best practices to enhance document management efficiency and quality
• Support audits, quality assurance reviews, and records management compliance assessments
• Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain project schedules and deliverables
• Prepare and deliver regular status metrics and administrative reports to project leadership and stakeholders
• Support configuration and administration or document workflows, metadata, permissions and notifications within the EDMS

Our employees are the most critical part of ATCS. For this position, we offer a competitive salary range of $80,000 to $110,000 per year, commensurate with experience and qualifications. The role is also eligible for an annual bonus, with a target 5% of the employee's annualized salary. In addition to compensation, ATCS offers outstanding, employee-focused benefits for you and your family. Full-time employees are eligible for benefits coverage on the first day of the month following their start date. Including, but not limited to: generous personal PTO, inclusive holiday PTO, community involvement PTO, highly customizable medical plan options, excellent dental & vision plans, 401K match up to 3% with immediate vesting, parental leave, STD & LTD, tuition reimbursement, employee assistance program and more.

ATCS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ATCS is committed to providing equal opportunities and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Caitlin Crockett, MBA, SPHR at [email protected].