Document Controller

Job Description

Do you want to be at the heart of the energy transition industry, helping to guide the public and private sectors in the delivery of technologies and systems to meet global and national net zero targets? Are you looking to bring your expertise and enthusiasm into play in developing a global, high performing project management group delivering a range of innovative energy transition projects? Do you want to play a lead role in growing and nurturing a team in an open, collaborative, and empowering culture?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Energy Transition team and work with us to close the gap to a sustainable future.

Your new Team

As our new Document Controller, you will be part of the Project Control Department in the Energy Transition Division. This is a global team working in Denmark, Norway, UK, Poland, and India with responsibility for providing continuous project management support to the Ramboll Energy Group. The department consists of 25+ dedicated, high performing, and motivated team members supporting project planning and reporting, project controls and document management.

Your new role

In your new role you will be required to work independently and as team member, engaged in a wide range of tasks contributing to high quality and effective project delivery. Your main responsibilities will include;

• Ensuring that the project is executed in accordance with Ramboll’s Document Control (DC) guidelines and client specific requirements.
• Maintaining an efficient document flow and clear progress status.
• Establishing and updating master document registers (Status, progress, forecast).
• Maintaining logs of sent and received documents, including managing formal comments on documents.
• Combining large PDF files, submitting documents, incl. packages and native files to clients.
• Filing email communications, documents, including copies of vendor documents in the Data Management System (e.g., PIMS, Aconex, Sharepoint and ProjectWise)
• Handling documents for approval, checking and reviewing in workflows.
• Maintaining contact with client’s DCs, vendor’s DCs and project teams to ensure deliveries according to schedule.
• Providing ad hoc user assistance and training.
• Representing the Document Control team in the implementation of standardised DC working routines, including the use of our document management systems in relation to projects.

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is

• Bachelor’s degree or equivalent in an Engineering or Consultancy based subject, or significant experience in a similar or related role in an engineering environment.
• Experience in handling various documentation systems within the engineering or energy sector for engineering, procurement, and construction projects (EPC/M).
• Competency in handling client, vendor, engineering, and project documents both incoming and outgoing, and familiarity with engineering project interfaces, tracking, reporting and follow-up.
• The ability to prioritise and manage multiple tasks in a timely and accurate manner with strong attention to detail.

• Advanced user knowledge of Microsoft Word, Excel and Adobe Acrobat Pro. (Experience with advanced macros programming will be a bonus).
• Preference for experience in advanced project management software such as ProjectWise, Aconex, PIMS, SharePoint or similar.
• Strong teamwork ethic and versatility to adapt to challenging situations.
• Fluency in verbal and written English, Danish language skills an advantage.

Welcome to our Energy Division

Ramboll is at the forefront of addressing the green transition and offers a holistic approach to energy that supports the sector on the journey towards more sustainable solutions. With 2000+ experts in 15 countries, covering the full spectrum of technologies and all parts of the value chain from production and transmission to distribution, we plan, design and implement energy solutions all over the world.

Ramboll in Denmark

Ramboll is a leading engineering, architecture and consultancy company founded in Denmark in 1945, with 18,000 employees globally. In Denmark, we are 3,600 colleagues delivering innovative solutions within Buildings, Transport, Water, Environment & Health, Energy and Management Consulting. We invite you to contribute to a sustainable future, working in an open, collaborative and empowering culture. 

How to apply

Apply online. Attach your CV, cover letter and relevant documents showcasing why you are the right fit for the role, and when you are available to start. We look forward to receiving your application.