General Role:
Document Controller is responsible for handling of documents in accordance with all relevant STANTEC and Project procedures and work instructions.
Document controller is responsible for carrying out other documentation activities as directed by the Manager and project teams in timely and professional manner.
Document Controller should be aligned with core values of STANTEC.
Key Accountabilities:
• Document control of Engineering and Supplier Documents & Drawings
• Quality assessment of key deliverables
• Defining effective numbering procedures and automated work processes
• Streamlining document exchange with clients & supply chains
• Streamlining internal & external review cycles
• Project Correspondence
• Minutes of Meetings / Action Item Tracking
• Expedite documents and materials based on PO delivery schedule.
• Highlight discrepancy/delay (if any) to the buyers / stakeholders in order to minimize adverse effects on project deliveries.
• Expedite / monitor PO progress till GR is obtained and documents are accepted.
• Responsible to resolve VQN (NCR) issues regarding materials as well as documentation
• Process Notification of inspection, Non Conformity Request & Inspection Report received from field inspector
• Monitor, follow-up and inform project about total QS cost with input from QS coordinators.
• Follow up QS on project requirements
• Report QS activity forecast to client
Person Specifications:
• Any Graduate/ Diploma holders
• 5 years related work experience in office work, documentation and control
• Functional knowledge of any one sector out of Water industry, Energy, Oil & Gas, Infrastructure
• Working knowledge in use of spreadsheets, database, word processing and willing to learn new applications and tools
• Have excellent communication skills - Fluent in English (oral and written)
• Competent level of client service management: - able to interface with clients and to build and maintain lasting, positive relationships with our Clients.
• Competent level of decision making: - able to make quality business decisions as well as to identify, assess, evaluate and solve problems.
• Ability to work under pressure and on own initiative
• Able to establish priorities to maintain a balance between short- and long term activities
• Experience in the tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control etc.
Qualifications
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Person Specifications:
• Any Graduate/ Diploma holders
• 5 years related work experience in office work, documentation and control
• Functional knowledge of any one sector out of Water industry, Energy, Oil & Gas, Infrastructure
• Working knowledge in use of spreadsheets, database, word processing and willing to learn new applications and tools
• Have excellent communication skills - Fluent in English (oral and written)
• Competent level of client service management: - able to interface with clients and to build and maintain lasting, positive relationships with our Clients.
• Competent level of decision making: - able to make quality business decisions as well as to identify, assess, evaluate and solve problems.
• Ability to work under pressure and on own initiative
• Able to establish priorities to maintain a balance between short- and long term activities
• Experience in the tools like Projectwise, Sharepoint, SAP, Business Collaborator, Version Control etc.
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.
Skills Required
- Graduate or Diploma holder
- 5 years related work experience in office work, documentation and control
- Functional knowledge of one sector: Water, Energy, Oil & Gas, or Infrastructure
- Working knowledge of spreadsheets, databases and word processing; willing to learn new applications
- Fluent English (oral and written)
- Client service management skills and ability to build/maintain client relationships
- Strong decision-making, problem identification and resolution skills
- Ability to work under pressure and on own initiative; prioritize short- and long-term activities
- Experience with ProjectWise, SharePoint, SAP, Business Collaborator, Version Control
What We Do
We're active members of the communities we serve. That's why at Stantec, we always design with community in mind. The Stantec community unites approximately 22,000 employees working in over 350 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy and resource, environmental, and infrastructure projects to life. Our work—engineering, architecture, interior design, landscape architecture, surveying, environmental sciences, project management, and project economics, from initial project concept and planning through design, construction, and commissioning—begins at the intersection of community, creativity, and client relationships. Our local strength, knowledge, and relationships, coupled with our world-class expertise, have allowed us to go anywhere to meet our clients' needs in more creative and personalized ways. With a long-term commitment to the people and places we serve, Stantec has the unique ability to connect to projects on a personal level and advance the quality of life in communities across the globe.
