We are seeking a detail-oriented Document Controller to join our team. This is an on-site position located at an active construction site where you'll play a critical role in managing project documentation and ensuring seamless information flow throughout the project lifecycle.
Key Responsibilities
- Manage and maintain all project documentation, including drawings, submittals, RFIs, and correspondence
- Implement and enforce document control procedures and filing systems
- Ensure proper version control and distribution of all project documents
- Maintain document workflows and track document status from receipt through approval
- Coordinate with project managers, engineers, and subcontractors for timely document processing
- Create and maintain project filing systems (both digital and physical)
- Generate document control reports and maintain logs
- Ensure compliance with project specifications and company standards
- Archive and retrieve project documents as needed
Required Education:
- Bachelor's degree in Business Administration, Information Management, or a related field. Equivalent work experience may be considered in lieu of a degree.
Required Experience:
- Minimum of 3 years of experience in document control or records management within a corporate or industrial environment.
- Proven track record in managing document control processes, including the creation, review, and approval of documents.
- Experience working with cross-functional teams to ensure compliance with document control policies and procedures.
Required Skills and Abilities:
- Proficiency in Microsoft Suite (Word, Excel, PowerPoint) for document creation and management.
- Expertise in using SharePoint for document storage, retrieval, and collaboration.
- Strong attention to detail and organizational skills to manage large volumes of documents effectively.
- Excellent communication skills, both written and verbal, to interact with team members and stakeholders.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Familiarity with electronic document management systems (EDMS) and document control software is a plus.
Skills Required
- Bachelor's degree in Business Administration, Information Management, or a related field; equivalent work experience may substitute.
- At least 3 years of experience in document control or records management within a corporate or industrial environment.
- Experience managing document control processes, including document creation, review, and approval.
- Experience working with cross-functional teams to ensure compliance with document control policies and procedures.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Expertise using SharePoint for document storage, retrieval, and collaboration.
- Strong attention to detail and organizational skills for managing large document volumes.
- Excellent written and verbal communication skills.
- Ability to work independently and prioritize tasks in a fast-paced environment.
- Familiarity with electronic document management systems and document control software.
What We Do
TA Associates is a leading global private equity firm focused on scaling growth in profitable companies. Since 1968, the firm has invested in more than 560 companies across five target industries: technology, healthcare, financial services, consumer, and business services. Leveraging deep industry expertise and strategic resources, they collaborate with management teams worldwide to help high-quality companies deliver lasting value.
