Job Summary
Galapagos Federal Systems LLC is seeking a highly capable, strategic, and proactive professional to serve as the Director’s Action Group (DAG) Lead supporting the Portfolio Acquisition Executive (PAE) Advanced Capabilities organization. The DAG Lead will oversee the intake, assignment, tracking, staffing, and quality control of executive-level actions, briefings, and staff packages across supporting program offices. This position serves as the primary coordination interface between PAE Advanced Capabilities leadership, the Strategic Advisor team, and Program Offices, ensuring products submitted to senior leadership are accurate, timely, properly coordinated, and aligned with leadership priorities. The DAG Lead will also lead a small team of DAG professionals and help maintain an efficient staffing and task-management battle rhythm. The ideal candidate is highly organized and mission-focused, with strong leadership, strategic planning, communication, analytical, and cross-functional collaboration skills. Key Responsibilities The DAG Lead will:
- Develop and coordinate executive-level briefings, information papers, decision packages, staff summary sheets, and other leadership products
- Manage the intake, assignment, tracking, staffing, and closeout of taskers using Air Force and DoD task-management systems, including ETMS2, SharePoint, and related tools, ensuring suspense’s are met across PAE AC program offices
- Coordinate with program offices and external stakeholders to collect, consolidate, analyze, and synthesize inputs into accurate and timely responses
- Review and perform quality control of staff packages, decision papers, briefings, and executive correspondence prior to submission to senior leadership, including SecAF, CSO, DAF RCO, and SAF/SQ
- Monitor organizational effectiveness and identify process gaps, deficiencies, risks, and coordination issues for leadership awareness and resolution
- Prepare and review materials supporting recurring battle rhythm activities, including staff meetings, required training, and stakeholder engagements
- Develop and maintain dashboards, metrics, and reporting mechanisms to track tasker throughput, product quality, suspense compliance, and closeout timeliness
- Lead a small, agile DAG team, coordinating workload distribution, priorities, performance, and continuity of operations
- Coordinate with Strategic Advisor and Mission Integrator personnel to ensure technical and programmatic inputs are accurately incorporated into staffed products
- Oversee the organizational task-management process, ensuring accurate tracking, visibility, user training, accountability, and timely completion of assigned actions
- Review acquisition planning documents, including Acquisition Strategies, Acquisition Transition Plans, Requests for Proposal (RFPs), and Contract Data Requirements Lists (CDRLs), for administrative completeness and staffing readiness
- Facilitate effective communication across Directorates, PAEs, Centers, Field Commands, U.S. Space Force, DoD, and other stakeholders regarding assigned actions, priorities, and deliverables
- Active Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance
- 10+ years of relevant experience supporting DoD headquarters, staff, acquisition, or program office environments
- Demonstrated experience managing executive taskers, staffing actions, and suspense-driven requirements
- Proficiency with ETMS2 or similar task-management systems, Microsoft Office, SharePoint, and related collaboration tools
- Experience preparing and coordinating executive-level briefings, decision packages, correspondence, and staff products for General Officers, Senior Executives, or equivalent senior leadership
- Experience leading, mentoring, and coordinating team members, including geographically dispersed personnel
- Demonstrated ability to manage multiple competing priorities and rapidly changing deadlines in a high-visibility environment
- Working knowledge of DoD acquisition processes, organizations, and documentation preferred
- Previous experience supporting OSD, Joint Staff, U.S. Air Force, U.S. Space Force, Major Commands/Field Commands, or other defense space organizations preferred
- Bachelor's degree in relevant field
- Master’s degree
Benefits
- Medical, dental, vision, disability, and life insurance
- Flexible Spending Accounts
- 401(k)
- PTO
- Paid Parental Leave
- Tuition reimbursement
- Paid federal holidays
Security Clearance
Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.
Physical Requirements
Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.
Company Summary
Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.
Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."
Company Employment Statement
Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
Posted Salary RangeUSD $195,000.00 - USD $210,000.00 /Yr.Skills Required
- Active Top Secret/Sensitive Compartmented Information (TS/SCI) security clearance
- 10+ years of relevant experience supporting DoD headquarters, staff, acquisition, or program office environments
- Experience managing executive taskers, staffing actions, and suspense-driven requirements
- Proficiency with ETMS2 or similar task-management systems, Microsoft Office, SharePoint, and related collaboration tools
- Experience preparing and coordinating executive-level briefings, decision packages, correspondence, and staff products for senior leadership
- Experience leading, mentoring, and coordinating team members, including geographically dispersed personnel
- Ability to manage multiple competing priorities and rapidly changing deadlines in a high-visibility environment
- Bachelor's degree in a relevant field
- U.S. citizenship
- Working knowledge of DoD acquisition processes, organizations, and documentation
- Experience supporting OSD, Joint Staff, U.S. Air Force, U.S. Space Force, Major Commands or Field Commands, or other defense space organizations
- Master's degree
What We Do
Galapagos Federal Systems LLC is part of the Small Disadvantaged Business (SDB) registered with the Small Business Administration (SBA) under Nā ‘Ōiwi Kāne, a Native Hawaiian Organization (NHO). We provide large organization stability, capability, and over 30 years of IT management in combination with small business flexibility, agility, and customer care. Leveraging the experience and long-standing success of our management team and Nā ‘Ōiwi Kāne, Galapagos is capable of successfully competing for and executing large business contracts. Our success is based on our ability to adapt quickly and respond to customer needs, providing not only the technical expertise necessary to deliver critical solutions, but also the mature management and leadership required to support and sustain large initiatives. Galapagos strives to be a role model in business and community; do the right things for our customers and employees; create lasting customer relationships as a partner, not a vendor; and attract and retain a world-class workforce. We at Galapagos not only strive to meet the highest expectations of our clients, but to also build strong lasting relationships ensuring a great working environment for our team and our clients. Our team embodies passion and professionalism on all fronts within our company. We are driven to excel, do what is right, positively impact everyone in everything we do.
