Development Coordinator

JOB TITLE:       Development Coordinator

FLSA:                Exempt

REPORTS TO:  Director of Development

LOCATION:        Yonkers (hybrid)

SALARY:            $60,000-$70,000

BENEFITS AND PERKS:

• $1,000 Sign-on and Retention Bonus
• Medical, Dental and Vision after 30-days with up to 85% paid by Employer 
• Paid Vacation, Sick and Personal Time
• Tuition Reimbursement and Life Insurance 
• Pension Plan and Voluntary 403b Plan
• Employee Loan Program
• Hybrid after 90-days
• Free Parking
• Staff Development and Promotional Opportunities

SUMMARY:

The Development Coordinator is an integral part of Westhab’s Development and Communications team, supporting fundraising, donor stewardship, development operations, and departmental projects. Reporting to the Director of Development and working closely with the Vice President of Development, the coordinator will contribute to a broad range of fundraising activities while ensuring that administrative and operational responsibilities are completed accurately, efficiently, and on schedule.

The ideal candidate is a proactive, detail-oriented, and resourceful professional with strong organizational, writing, and project management skills. They must be able to manage multiple priorities, independently carry assignments through to completion, and demonstrate strong organizational skills and sound judgment in their work. This position offers an opportunity to develop expertise across multiple areas of nonprofit fundraising while contributing to Westhab’s mission of building communities and changing lives.

DUTIES AND RESPONSIBILITIES:

● Maintain the donor database with a high level of accuracy, including entering data, updating donor records, processing and recording gifts, producing reports and communication lists, and analyzing data to support fundraising strategies

● Coordinate and execute donor stewardship activities, ensuring timely acknowledgments, pledge reminders, communications, and follow-up that strengthen donor relationships and support retention

● Provide administrative, research, prospecting, proposal development, and briefing support to the Vice President of Development, ensuring assignments are completed accurately and by established deadlines

● Track team budgets and expenses, and prepare and submit contracts and invoices accurately and on time

● Monitor program compliance for continuity for grant/gift administration in collaboration with finance and program colleagues

● Create, document, and maintain development procedures, workflows, and policies, including the gift policy, to promote consistency and operational efficiency

● Collaborate on managing fundraising events and development projects, including timelines, logistics, materials, and post-event follow-up

● Support annual appeals and other fundraising campaigns, including preparation of donor lists, materials, and follow-up

● Assist with producing reports for a wide variety of foundation and corporate grants with the Manager of Foundation and Corporate Giving, as needed

● Support communications initiatives in partnership with the Communications Manager

● Manage multiple assignments simultaneously, maintain organized task and deadline tracking, and ensure work is carried through to completion

● Contribute to Development team goals by accomplishing other duties as assigned

EXPERIENCE AND ABILITIES:

● Bachelor’s degree required

● Prior nonprofit development, fundraising, administrative, and/or project coordination experience preferred

● Strong writing, editing, and proofreading skills, including the ability to communicate the impact of Westhab’s programs and services

● Ability to cultivate strong relationships

● Proven ability to independently manage multiple assignments, prioritize competing deadlines, and consistently follow through on commitments

● Excellent organizational skills and attention to detail, with a demonstrated ability to produce accurate, complete, and high-quality work

● Strong computer skills and the ability to learn new systems and technologies. Proficiency in Microsoft Office, Adobe Acrobat, Google Suite, and donor databases is preferred; prior experience with Canva, WordPress, and social media platforms is helpful.

● Ability to handle confidential donor and organizational information with discretion

● Ability to travel and work occasional evening and weekend hours, as needed

● Understanding of and passion for Westhab’s mission and values

AGENCY PROFILE AND EMPLOYEE EXPECTATIONS:

Westhab is the premier organization of its kind in our region, providing housing and supportive services for more than 20,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission—Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)