Development Associate

ORGANIZATION

PSE Healthy Energy is an independent scientific research institute that specializes in bringing science to energy policy. Our mission is to generate energy and climate solutions that protect public health and the environment. At PSE, we design our research around real-world challenges and proactively connect our audiences with actionable, evidence-based information they can trust. Our team of scientists, engineers, and public health professionals lead multidisciplinary research within our five practice areas of Clean Energy Transition, Environmental Public Health, Climate, Energy Equity, and Oil and Gas.

POSITION SUMMARY

At PSE, the Development Department is a dynamic hub of strategic relationship building, fundraising, and resource mobilization. Here, fundraising is a collaborative effort, involving staff across various departments and levels in proposal development, relationship building, and network expansion. In this fast-paced environment, our team leads in strategizing and directing fundraising efforts, designing user-friendly systems, and guiding the entire organization toward cohesive resource goals. We leverage Salesforce CRM to manage relationships effectively, track fundraising progress, and utilize data for strategic decision-making. A significant focus of our department is the careful coordination of systems and processes such as grants and proposal production, reporting, and recordkeeping. The development team perspective is unique and we strive to guide staff through our systems to ensure successful outcomes. As our organization grows, we seek the skills of a Development Associate to join us in this vibrant setting. You will be integral to these processes, requiring adaptability, strategic thinking, and a collaborative spirit to thrive in our multifaceted department.

KEY RESPONSIBILITIES

Grant Management and Record Keeping

• Maintain accurate records of grant applications, awards, and correspondence using Salesforce CRM, Google Drive, and other tools
• Develop and maintain a centralized system for organizing fundraising materials (grant proposals, award letters, performance metrics, reports, etc.). Ensure relevant staff can easily access these documents for ongoing grant management.
• Track proposal deadlines and reporting requirements
• Establish a library of common application components and ensure timely submission of materials
  

Proposal Development

• Coordinate the proposal production process, including drafting opportunity deconstructs and gathering necessary information
• Support proposal teams in meeting programmatic and financial requirements

Reporting and Data Analysis

• Collaborate with Program and Finance teams to prepare grant reports and analyze data for tracking progress
• Use program outcomes to inform future grant applications and improve reporting processes
  

Team Coordination and Strategic Support

• Develop, improve, and document workflows and development systems
• Assemble internal teams upon grant award to clarify responsibilities and draft handover documents
• Contribute to development workshops, manage charity websites, and ensure funders receive acknowledgment letters
• Schedule donor meetings and participate in strategic planning sessions
• Special projects as needed

QUALIFICATIONS

• Passion for and commitment to advancing the mission and values of PSE
• Minimum 2 years development and fundraising experience at a nonprofit
• Knowledge of the grant and fundraising landscape, as well as familiarity with grant application processes
• Ability to understand the climate and energy sector. Experience working on the intersections of public health and the environment is a plus.
• Exceptional verbal and interpersonal skills that foster positive relationships with diverse populations
• Strong writing and editing skills with the ability to analyze and synthesize written materials
• Strong organizational skills and unfailing attention to detail and accuracy
• Demonstrated track record of working cross collaboratively across diverse teams and departments
• A passion for and commitment to exceptional work product and engagement quality, and the ability to complete projects and achieve goals in a dynamic, fast-paced environment
• Ability to effectively solve problems and demonstrate sound reasoning and judgment
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency with Salesforce database or similar relationship management system, Microsoft Office and Google Suites, and ability to quickly learn various software programs

LOCATION and WORK CONDITIONS

Oakland, CA. Remote locations will also be considered. The position may necessitate extended work hours during projects and occasional attendance at after-hours or weekend meetings or events. 

The position involves sedentary work with minimal physical exertion, primarily focused on computer tasks that require extensive use of a keyboard, mouse, and monitor.

SALARY and BENEFITS

The Development Associate role is a full-time, non-exempt position. Salary range: $63K - $81K with possibility of deviation based on qualifications and location. 

Competitive benefits include health (medical, dental, vision, disability, life insurance), flexible spending account, 401(k) with employer match, flexible time off, sick leave, and 11+ paid holidays.

TO APPLY

Please submit a resume or CV, provide a cover letter, provide responses to question prompts, and provide any relevant certifications in the online portal by November 15, 2024. Applications received by November 8, 2024 will be given priority review.

EQUAL OPPORTUNITY EMPLOYER

PSE Healthy Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender identity and expression, marital status, sexual orientation, age, disability, veteran status, or any other status protected under federal, state, or local law.