Position Summary
The Development Assistant provides essential administrative, fundraising, event, and donor-relations support to UJA-Federation of New York’s Long Island Division, which raises more than $16 million annually by engaging the local community.
We are seeking an organized, personable, highly detail-oriented professional who can manage multiple priorities in a fast-paced, event-driven environment. The ideal candidate is proactive, resourceful, comfortable working with data and technology, and able to anticipate next steps. This role works closely with Development Executives, donors, lay leaders, colleagues across the Long Island office, and departments throughout UJA.
This is an opportunity to play an integral role on a collaborative team while supporting fundraising, donor engagement, events, and community-building for one of the largest local philanthropies in the world.
Major Responsibilities
- Provide day-to-day administrative support, including scheduling, meeting coordination, materials preparation, follow-up, and other related needs.
- Support the planning and execution of major fundraising events, committee meetings, donor gatherings, and programs by maintaining timelines, tracking deadlines and deliverables, and coordinating logistics from planning through follow-up.
- Coordinate event logistics including invitations, registrations, attendance tracking, seating assignments, name tags, materials, and on-site registration
- Maintain accurate donor and prospect information in UJA-Federation fundraising databases; perform searches, update records, and prepare giving, attendance, and other fundraising reports.
- Provide responsive and professional support to donors, lay leaders, committee members, and colleagues by answering inquiries, drafting routine communications, and ensuring requests are appropriately addressed and followed through.
- Process gifts, event registrations and payments, invoices, and other administrative transactions in accordance with UJA procedures.
- Partner with internal departments such as Operations/Processing, Finance, Marketing & Communications, Print Services, Audio Visual/IT, Human Resources, and other UJA teams to coordinate event and fundraising needs.
- Provide hands-on support before, during, and after meetings, events, and programs, including set-up, registration, materials, payments, seating, breakdown, and other on-site needs. Some events may take place outside normal business hours.
- Contribute to a collaborative team environment by stepping in to support colleagues, sharing information, identifying solutions, and helping ensure that division-wide priorities are completed successfully.
Qualifications & Competencies
- Bachelor’s degree required.
- Strong proficiency in Microsoft Office, particularly Excel, Outlook, and Word; comfort learning fundraising databases, reporting tools, virtual meeting platforms, and emerging productivity/AI tools.
- Exceptional organizational and time-management skills, with the ability to manage multiple events, reports, processes, deadlines, and changing priorities simultaneously.
- Strong attention to detail and commitment to accuracy, including the ability to review and proof work before distribution or submission.
- Excellent interpersonal, written, and verbal communication skills, with a warm, professional, and service-oriented approach to donors, volunteers, and colleagues.
- Demonstrated judgment, initiative, critical thinking, and problem-solving skills; able to anticipate needs, troubleshoot issues, and follow through independently.
- Collaborative team player who is flexible, dependable, receptive to feedback, and willing to support colleagues and cross-divisional initiatives.
Salary Information:
The salary for this role is $50,000.
Reporting Line:
This role reports to the Director, Operations and Financial Resources and is a hybrid position, with a set three days/week in office.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Bachelor's degree
- Strong proficiency in Microsoft Office, particularly Excel, Outlook, and Word
- Ability to learn fundraising databases, reporting tools, virtual meeting platforms, and emerging productivity or AI tools
- Strong organizational and time-management skills
- Ability to manage multiple events, reports, processes, deadlines, and changing priorities simultaneously
- Strong attention to detail and commitment to accuracy
- Excellent interpersonal, written, and verbal communication skills
- Judgment, initiative, critical thinking, and problem-solving skills
- Ability to anticipate needs, troubleshoot issues, and follow through independently
- Collaborative, flexible, dependable, and receptive to feedback
What We Do
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year. We’re looking for smart, talented, driven people who haven’t met a challenge that’s too big to conquer. Whether you’re a recent college graduate or a seasoned professional, we offer a wide array of opportunities for people of every discipline. Whether your passion is government relations, fundraising, data analysis, marketing, IT, accounting, graphic design, or community planning — there’s something here for you. We’re operating on a hybrid work model: three set days in the office and two days remote. At UJA, respect and inclusion are the cornerstones of our organizational culture. We are committed to advancing an environment where people of all backgrounds, experiences, and perspectives can be their authentic selves and where every voice is heard and valued. We know that our diversity makes us stronger, more effective, and more compassionate. That is why we’re committed to continuing our education and awareness as we look to create a more inclusive workplace, one that’s best prepared to meet the needs of the diverse communities we proudly serve. UJA is an equal opportunity employer.
Why Work With Us
Do you want to come to work every day feeling like you’re changing the world? Are you a bold, creative, results-oriented thinker? Do you thrive in a warm, supportive work environment? Then check out UJA.
