Position Summary:
The Development Assistant supports the Lawyers Division*, which raises over $14 million annually by engaging lawyers and law firms in New York in the work of UJA-Federation.
We are looking for an organized, personable, and thoughtful applicant to provide essential administrative support. The right candidate is a confident, independent thinker with strong computer, organizational, and data-management skills. To be successful, this person must be able to work and collaborate effectively with the Lawyers Division team members and the broader UJA team, both volunteer and professional. The activities of this division are fast-paced and high-energy, therefore this role requires a team player with the ability to multi-task, troubleshoot, and be a forward-thinker.
This job is an opportunity to work in a warm and supportive environment for the largest local philanthropy in the world.
*Note: legal experience not required. This is a position in the fundraising department.
Major Responsibilities:
- Schedule and provide administrative support for key events, committees, meetings, and affinity groups – including meeting and event logistics, materials preparation, mail merge communication, attendance, and note-taking.
- Support with communications to various constituents including nonprofit organizations, lay leaders, and professional staff of the Lawyers Division, including the Director and Assistant Director. This includes drafting emails and answering phone calls.
- Coordinate and take initiative in the planning and execution of briefings, large-scale events, and committee meetings.
- Learn UJA-Federation databases and be ready to thoughtfully execute searches, pull and create giving reports, as well as update data as needed.
- Process gifts, event registrations/payments, request and generate invoices, and complete expense reports.
- Provide support before, during and after meetings, events, and programs. This may include working registration, collecting payments, distributing literature, and helping with set up/tear-down.
- Manage the journal system for fundraising events and coordinate ads from contributors.
- Interface with various UJA-Federation departments such as the Print Shop, Accounting Services, Human Resources, Audio & Visual, and Marketing & Communications.
- Other projects as assigned.
Qualifications & Competencies:
- Bachelor’s degree is required.
- One to two years of administrative experience.
- Proficiency in Microsoft Office (Excel in particular) and Zoom.
- Organized and detail-oriented person, who can keep a handle on an extensive number of simultaneous reports, processes, and procedures.
- Strong critical thinking and analytic abilities.
- Excellent interpersonal, communication, and organizational skills.
- Team player, willing to participate in cross-division initiatives and events.
- Problem-solver with meticulous attention to detail.
- Friendly and enthusiastic presence.
- Has a sense of humor and is unfazed by demands for quick turnaround on assignments.
- Proactive work ethic and common sense.
- Comfort and confidence in prioritizing work in a fast-paced environment.
- Flexibility to work at events and programs when required, which may be outside of normal business hours.
Salary Information:
The salary for this role is $50,000 annually.
Reporting Information:
This role reports to the Campaign Director, Lawyers Division and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office.
Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Bachelor's degree
- One to two years of administrative experience
- Proficiency in Microsoft Office, particularly Excel
- Proficiency with Zoom
- Strong organizational and data-management skills
- Excellent interpersonal, communication, and organizational skills
- Strong critical thinking and analytical abilities
- Ability to multitask and prioritize work in a fast-paced environment
- Team-oriented and collaborative approach
- Problem-solving skills and meticulous attention to detail
- Flexibility to work at events and programs outside normal business hours
- Proactive work ethic, common sense, and friendly professional presence
What We Do
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year. We’re looking for smart, talented, driven people who haven’t met a challenge that’s too big to conquer. Whether you’re a recent college graduate or a seasoned professional, we offer a wide array of opportunities for people of every discipline. Whether your passion is government relations, fundraising, data analysis, marketing, IT, accounting, graphic design, or community planning — there’s something here for you. We’re operating on a hybrid work model: three set days in the office and two days remote. At UJA, respect and inclusion are the cornerstones of our organizational culture. We are committed to advancing an environment where people of all backgrounds, experiences, and perspectives can be their authentic selves and where every voice is heard and valued. We know that our diversity makes us stronger, more effective, and more compassionate. That is why we’re committed to continuing our education and awareness as we look to create a more inclusive workplace, one that’s best prepared to meet the needs of the diverse communities we proudly serve. UJA is an equal opportunity employer.
Why Work With Us
Do you want to come to work every day feeling like you’re changing the world? Are you a bold, creative, results-oriented thinker? Do you thrive in a warm, supportive work environment? Then check out UJA.
