Deed Paralegal

Who We Are

Hargrove Management Services Organization, Inc is a leading national law firm support company dedicated to collaborating with Hargrove Firm, a highly esteemed estate and tax planning firm based in Louisville, Kentucky. Together, we strive to make a difference in the lives of our clients by offering top-notch, efficient support to our team of exceptional lawyers. We are committed to delivering excellence in every aspect of our work.

About the Role

We are seeking a highly organized, detail oriented, Real Estate & Corporate Transaction Paralegal to join our team. This role is responsible for preparing complex real property conveyance documents and coordinating entity formations to support trust and ownership structures across multiple jurisdictions.

This role focuses on multistate deed preparation, LLC formation and maintenance, and ensuring proper titling of assets consistent with estate planning objectives. The ideal candidate has deep experience managing multistate transactions, strong attention to detail, and the ability to coordinate with stakeholders nationwide.

What You'll Do

• Draft, review, and finalize a wide range of deeds, including warranty deeds, quitclaim deeds, special warranty deeds, trustee deeds, and corrective instruments across multiple states.

• Analyze title commitments, legal descriptions, surveys, and prior conveyance documents to ensure accuracy and compliance.

• Research state-specific recording requirements, transfer taxes, exemptions, notarization standards, and jurisdictional nuances.

• Manage deed execution logistics, including remote notarization, witnesses, apostilles, and recording submissions.

• Review and resolve title objections, vesting discrepancies, and legal description issues.

• Track recording confirmations and maintain organized transaction files and databases.

• Monitor deadlines and ensure compliance with regulatory and contractual requirements.

Who You Are

• 3+ years of experience in real estate law, title, or transactional support

• Associate’s or Bachelor’s degree preferred; Paralegal certificate strongly preferred.

• Demonstrated experience drafting deeds in multiple U.S. jurisdictions.

• Familiarity with entity structures (LLCs, corporations, trusts) and authority documentation.

• Experience with large portfolio or high-volume transactions.

• Familiarity with e-recording platforms (e.g., Simplifile, CSC, ePN).

• Strong proficiency in Microsoft Office and document management systems; experience with title/closing software a plus.

• Exceptional organizational skills, attention to detail, and ability to manage multiple concurrent transactions.

• Excellent written and verbal communication skills.

• Excellent ability to adapt to and navigate new technologies and platforms

What We Offer

• Lucrative company sponsored benefits (medical, dental, vision)

• 401k with matching

• Generous PTO

• Fully remote work (United States)

• Growth opportunities

• And so much more!

Hargrove Management Services Organization is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law. We are committed to fostering an inclusive, respectful workplace where everyone can thrive.