Data Input Specialist Pt

Description

General Summary:

Under the direction of the Systems and Compliance Manager and with independent professional responsibility, the Data Input Specialist receives, reviews, and enters data into computer system or tracking database according to established procedures. This individual ensures accuracy of all data recorded and performs database maintenance functions. This position is responsible for the completeness and accuracy of HMIS data, data entry, and HMIS report generating activities. This individual may also be required to perform reception and client intake responsibilities. The Data Specialist is a part time, non-exempt position eligible for 403 (b) retirement plan; sick leave, and paid holidays. This position is employed by Next Move Homeless Services, Inc. 

PRINCIPAL DUTIES & RESPONSIBILITIES:

Essential Functions:

• Ensure the accuracy and completeness of all client information collected and that all data elements required by HMIS are completed.
• Prepare and sort source documents. Identify and interpret data to be entered. Enter data into the HMIS, with completeness and accuracy. 
• Update client HMIS files as additional information is received.
• Compare data entered with source documents such as intake roster, and HMIS entry and exit forms. 
• Review and make necessary corrections to information entered. 
• Assist in establishing and maintaining an effective and efficient HMIS
• Generate reports and respond to inquiries regarding entered data as requested.
• Perform general clerical duties such as typing, answering phones, sorting, filing, coping etc.
• Document all contact with program participants in client files.
• Adhere to all ethical standards and confidentiality laws.
• Attend meetings and trainings as part of role and career development.
• Assist Shelter Staff with shelter operations as needed.

Other Duties/Responsibilities

• Ensures compliance with all Goodwill Industries Sacramento Valley Northern Nevada policies, CARF standards, and safety and security regulations.
• Performs other duties as assigned

Requirements

QUALIFICATIONS:

Basic Qualifications of the Role:

To perform this job, an individual must be able to perform each essential job duty successfully. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Ability to perform data entry tasks with speed and accuracy.
• Ability to handle detailed work with accuracy.
• Ability to ascertain facts by personal contact, observation, and the examination of records.
• Ability to handle multiple tasks, meet deadlines and to work well with diverse people.
• Ability to establish and maintain effective working relationships with clients and co-workers.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of records management procedures. Excellent computer skills with proficiency in Excel spreadsheets, and Word
• Ability to evaluate situations and make decisions.
• Communicate efficiently and effectively both verbally and in writing. 
• Must not present a direct threat to the safety and health of self, others or property.
• No record or disclosure of criminal conviction that indicates a tendency toward theft, violence, dishonesty, deceit, drug manufacture or sale, moral turpitude, or predatory behavior. 
• Must provide proof of identification and eligibility to work in the United States of America. 
• Must be required to pass a drug and background screening
• Must be able to perform essential functions of this job description with or without reasonable accommodation.

Preferred Qualifications of the Role:

• Associate’s degree or certificate of completion in a secretarial field. 
• Two years’ work experience in a closely related position. 
• One year work experience with Social Services and a multicultural setting. 

POSITIONS SUPERVISED:

• None

WORKING CONDITIONS/HAZARDS:

• This position requires sitting for extended period and prolonged exposure to computer monitors 
• Work environments are usually fast-paced and can include instances of critical or unusual situations. 
• Work is primarily performed within an office environment with occasional trips to other program locations.

This job description does not cover all the activities, duties or responsibilities required of this role. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice to accommodate the needs of the organization.