Data Entry Clerk

The Data Entry Clerk is responsible for accurately entering, updating, organizing, and maintaining information in company databases, spreadsheets, electronic systems, and physical records. The position requires strong attention to detail, accuracy, organization, confidentiality, and the ability to meet deadlines in a fast-paced office environment.

Essential Duties and Responsibilities

• Enter and update data accurately into databases, spreadsheets, and computer systems.
• Review documents and records for accuracy, completeness, and consistency.
• Verify information and identify missing, incorrect, or duplicate data.
• Correct data-entry errors and maintain accurate records.
• Organize and maintain electronic and physical files.
• Scan, upload, label, and archive documents.
• Convert information from paper documents into electronic databases.
• Perform routine data verification and quality-control checks.
• Retrieve information and prepare basic reports as requested.
• Maintain spreadsheets and tracking logs.
• Process forms, invoices, applications, orders, and other business documents.
• Assist with filing, photocopying, scanning, and general administrative tasks.
• Respond to internal requests for records and information.
• Maintain confidentiality of company, customer, employee, and other sensitive information.
• Follow company procedures for data security, record retention, and document handling.
• Communicate with other departments to resolve discrepancies or obtain missing information.
• Meet established productivity, accuracy, and deadline requirements.
• Perform other clerical and administrative duties as assigned.

Required Qualifications

• High school diploma or GED.
• Previous data entry, clerical, administrative, or office experience preferred.
• Strong attention to detail and accuracy.
• Good typing and computer skills.
• Ability to work with spreadsheets and databases.
• Basic knowledge of Microsoft Word and Excel.
• Ability to organize and prioritize multiple tasks.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Ability to work independently and as part of a team.

Preferred Qualifications

• 1–2 years of data entry or office experience.
• Experience with Microsoft Excel, Google Sheets, or database software.
• Experience with electronic document-management systems.
• Familiarity with CRM, ERP, or other business software.
• Experience handling confidential or sensitive information.
• Bilingual or multilingual skills may be preferred depending on the employer.

Key Skills

• Data entry
• Typing and keyboarding
• Microsoft Excel
• Microsoft Word
• Database management
• Data verification
• Record keeping
• Filing and document management
• Attention to detail
• Accuracy
• Organization
• Time management
• Confidentiality
• Communication
• Problem-solving
• Multitasking

Performance Expectations

The Data Entry Clerk is expected to maintain a high level of accuracy, complete assigned work within established deadlines, protect confidential information, follow company procedures, and maintain organized and reliable records. The employee should promptly communicate any discrepancies, missing information, or technical issues that could affect the accuracy or completion of assigned work.

Work Environment

The position is generally performed in an office or administrative environment and requires regular use of a computer, keyboard, telephone, and other office equipment. The employee may spend extended periods sitting and performing repetitive data-entry and computer tasks.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to perform repetitive keyboard and computer tasks.
• Ability to read and review documents and computer screens for extended periods.
• Ability to occasionally lift or move office files, boxes, or supplies.
• Regular attendance and punctuality are required