Data Entry Clerk

We are seeking a detail-oriented and reliable Data Entry Clerk to enter, update, maintain, and organize information in company databases, spreadsheets, and other computer systems. The ideal candidate will have excellent typing and organizational skills, strong attention to detail, and the ability to handle confidential information accurately and efficiently.

The Data Entry Clerk will work with various departments to ensure records are complete, accurate, up to date, and properly maintained.

Key Responsibilities

• Enter data accurately and efficiently into databases, spreadsheets, and company systems.
• Review source documents and verify information for accuracy and completeness.
• Update existing records and correct errors or inconsistencies.
• Organize, maintain, and retrieve electronic and physical records.
• Perform regular data quality checks and identify missing or incorrect information.
• Compare entered information with original documents to ensure accuracy.
• Process invoices, forms, reports, applications, customer information, and other business documents as assigned.
• Maintain organized files and documentation in accordance with company procedures.
• Assist with scanning, uploading, indexing, and digitizing documents.
• Prepare basic reports and spreadsheets when requested.
• Communicate with internal departments to resolve missing or inaccurate information.
• Maintain confidentiality and security of sensitive company and customer information.
• Follow established data-entry procedures, policies, and quality standards.
• Meet established productivity, accuracy, and deadline requirements.
• Perform other administrative and clerical duties as assigned.

Required Qualifications

• High school diploma or equivalent preferred.
• Previous data entry, administrative, clerical, or office experience preferred.
• Strong typing and computer skills.
• Excellent attention to detail and accuracy.
• Ability to read, understand, and enter information from various documents.
• Basic knowledge of Microsoft Office, particularly Excel and Word.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Good written and verbal communication skills.
• Ability to handle confidential information professionally.
• Reliable attendance and ability to meet deadlines.

Preferred Qualifications

• Previous experience with data entry or database management.
• Experience with CRM, ERP, inventory, accounting, or document-management systems.
• Familiarity with spreadsheets and data-management software.
• Strong 10-key or numeric data-entry skills.
• Experience working with large volumes of information.
• Ability to identify discrepancies and resolve data issues.

Skills

• Data entry and keyboarding
• Attention to detail
• Accuracy and quality control
• Microsoft Excel and Word
• Database management
• File and document organization
• Time management
• Communication
• Problem-solving
• Confidentiality
• Multitasking
• Administrative support

Work Environment

The Data Entry Clerk typically works in an office or administrative environment and spends significant time working on a computer. Depending on the organization, the position may be fully onsite, hybrid, or remote.

The role may involve repetitive computer work and handling large amounts of information, requiring the ability to remain focused and accurate for extended periods.

Performance Expectations

Success in this position is measured by:

• Accuracy of entered and maintained information.
• Timely completion of assigned tasks.
• Consistent productivity.
• Proper organization of records and documentation.
• Compliance with company procedures and confidentiality requirements.
• Ability to identify and correct data errors.
• Effective communication with team members and other departments.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to use a keyboard and mouse regularly.
• Ability to read information on computer screens and documents.
• Ability to handle and organize paper files and documents when required.

Employment Details

Job Title: Data Entry Clerk
Department: Administration / Operations
Reports To: Administrative Manager, Office Manager, or Operations Manager
Employment Type: Full-Time / Part-Time / Temporary
Work Arrangement: On-Site / Hybrid / Remote
Location: [City, State]
Schedule: [Days and Hours]
Salary: [Hourly Rate or Salary Range]

Equal Opportunity Statement

[Company Name] is an equal opportunity employer. We are committed to providing an inclusive workplace and consider qualified applicants without regard to legally protected characteristics.