Data Entry Clerk

We are seeking a detail-oriented and organized Data Entry Clerk to accurately enter, update, maintain, and manage information in company databases, spreadsheets, and computer systems. The Data Entry Clerk will be responsible for ensuring that records are complete, accurate, organized, and up to date.

The ideal candidate has strong attention to detail, excellent organizational skills, good computer proficiency, and the ability to work efficiently while maintaining a high level of accuracy. The successful candidate will handle confidential information professionally and communicate effectively with coworkers, customers, vendors, and other departments as needed.

Key Responsibilities
Enter data accurately and efficiently into databases, spreadsheets, and company systems.
Review documents and source information for completeness and accuracy.
Verify, correct, and update existing records.
Compare entered information against original documents to identify and correct errors.
Maintain accurate electronic and, when applicable, paper records.
Organize and maintain files, documents, forms, and records.
Process invoices, purchase orders, customer information, applications, reports, and other business documents.
Perform routine data cleanup, including identifying duplicate, incomplete, or outdated information.
Retrieve and provide data and records when requested by authorized employees.
Assist with scanning, uploading, indexing, and organizing documents.
Maintain spreadsheets and databases according to established procedures.
Perform basic data searches and generate reports as needed.
Follow established data-entry procedures, quality standards, and security requirements.
Protect confidential and sensitive company and customer information.
Communicate discrepancies or missing information to the appropriate department or supervisor.
Assist other departments with administrative and clerical tasks as needed.
Meet established productivity, accuracy, and deadline requirements.
Perform other duties as assigned.
Data Management Responsibilities
Enter and maintain customer, vendor, employee, inventory, financial, or operational information.
Ensure information is entered using the correct formatting, coding, and classification.
Regularly review records for accuracy and consistency.
Update information promptly when changes are received.
Maintain organized electronic filing systems.
Follow company procedures for data retention, storage, and document management.
Assist with database maintenance and data quality projects.
Administrative Responsibilities
Prepare, organize, and distribute documents.
Sort and process incoming paperwork and electronic files.
Respond to routine emails and information requests.
Schedule or coordinate administrative tasks when necessary.
Maintain office records and filing systems.
Assist with copying, scanning, printing, and document preparation.
Support managers and other departments with general administrative duties.
Required Qualifications
High school diploma or equivalent preferred.
Previous data entry, administrative, clerical, office, or related experience preferred.
Strong computer and keyboarding skills.
Excellent attention to detail.
Strong organizational and time-management skills.
Ability to accurately handle large amounts of information.
Ability to work independently and meet deadlines.
Good written and verbal communication skills.
Ability to maintain confidentiality.
Ability to follow written and verbal instructions.
Ability to identify errors and inconsistencies in information.
Preferred Qualifications
Previous experience in a data entry or administrative position.
Experience with Microsoft Excel, Word, Google Workspace, or similar office software.
Experience with databases, CRM systems, ERP systems, or document-management software.
Experience with electronic filing and records-management systems.
Familiarity with 10-key data entry.
Experience working with confidential or sensitive information.
Key Skills
Data entry
Typing and keyboarding
Microsoft Excel
Microsoft Word
Database management
Data verification
Data accuracy
Records management
Document management
File organization
Attention to detail
Time management
Organization
Communication
Confidentiality
Problem-solving
Multitasking
Administrative support
Performance Expectations

Success in this position may be measured by:

Data-entry accuracy
Productivity and volume of completed work
Ability to meet deadlines
Accuracy and completeness of records
Timely correction of errors
Compliance with company procedures
Organization of files and documentation
Reliability and attendance
Ability to maintain confidentiality
Quality of administrative support provided to the team
Work Environment

The Data Entry Clerk typically works in an office, administrative, warehouse, healthcare, financial, customer service, or remote environment. The position may involve extended periods of computer use and repetitive data-entry tasks. Depending on the employer, the role may be full-time, part-time, temporary, contract, on-site, hybrid, or remote.

Physical Requirements

Depending on the workplace, the position may require:

Sitting at a computer for extended periods.
Repetitive use of hands and fingers for typing and data entry.
Ability to read information from computer screens and documents.
Ability to communicate effectively by telephone, email, or in person.
Ability to occasionally lift, move, or organize files and office materials.
Compensation and Benefits

Compensation and benefits may include:

Competitive hourly wage or salary
Medical, dental, and vision insurance
Paid time off
Paid holidays
Retirement plan or 401(k)
Employee discounts
Performance incentives
Training and professional development
Remote or hybrid work opportunities, where applicable

Benefits and compensation vary by employer, location, and employment status.

Equal Employment Opportunity

We are an equal opportunity employer committed to maintaining a professional workplace free from unlawful discrimination and harassment. Employment decisions are made based on qualifications, business requirements, and other lawful considerations in accordance with applicable federal, state, and local laws.