Data Entry Clerk

The Data Entry Clerk is responsible for accurately entering, updating, organizing, and maintaining information in company databases, spreadsheets, computer systems, and records. This position requires strong attention to detail, accuracy, organization, and the ability to handle confidential information.

The ideal candidate is dependable, detail-oriented, computer proficient, and able to work efficiently while maintaining a high level of accuracy.

Key Responsibilities
Enter and update data accurately into databases, spreadsheets, and internal systems.
Review documents and records for completeness, accuracy, and consistency.
Verify information and identify missing, duplicate, or incorrect data.
Correct data-entry errors and maintain accurate records.
Organize and maintain electronic and physical files.
Process invoices, forms, applications, reports, orders, and other documents as assigned.
Transfer information between paper documents, spreadsheets, databases, and other systems.
Perform routine data audits and quality-control checks.
Retrieve information and prepare basic reports as requested.
Maintain organized records and ensure information can be located easily.
Handle confidential and sensitive information appropriately.
Follow established data-entry procedures, company policies, and security requirements.
Communicate with other departments to clarify incomplete or inconsistent information.
Assist with scanning, filing, copying, document management, and general administrative duties.
Meet established productivity, accuracy, and turnaround-time standards.
Report system issues, data discrepancies, or recurring problems to the appropriate supervisor.
Perform other administrative and data-related duties as assigned.
Required Qualifications
High school diploma or equivalent preferred.
Previous data entry, administrative, clerical, office, or customer service experience preferred.
Strong typing and keyboarding skills.
Excellent attention to detail and accuracy.
Basic knowledge of Microsoft Office, Google Workspace, spreadsheets, and email.
Ability to learn databases and company-specific software.
Strong organizational and time-management skills.
Ability to work independently and meet deadlines.
Good written and verbal communication skills.
Ability to handle confidential information professionally.
Preferred Qualifications
1–2 years of data entry or administrative experience.
Experience with Microsoft Excel or Google Sheets.
Experience using CRM, ERP, database, accounting, inventory, or document-management systems.
Familiarity with electronic filing and document-scanning systems.
Experience performing data verification or quality-control procedures.
Fast and accurate typing skills.
Core Skills
Data entry and data management
Typing and keyboarding
Attention to detail
Accuracy and quality control
Microsoft Excel and spreadsheets
Computer literacy
Organization and filing
Time management
Record keeping
Confidentiality
Problem-solving
Written communication
Multitasking
Ability to follow procedures
Performance Expectations

The successful Data Entry Clerk will:

Maintain a consistently high level of data accuracy.
Complete assigned work within established deadlines.
Keep records organized and up to date.
Identify and correct errors promptly.
Follow data-security and confidentiality procedures.
Communicate effectively with supervisors and other departments.
Demonstrate reliability, professionalism, and attention to detail.
Working Conditions
Primarily performed in an office, administrative, warehouse, healthcare, financial, or remote environment, depending on the organization.
Frequent use of computers, keyboards, monitors, scanners, and other office equipment.
May involve extended periods of sitting and computer use.
May require repetitive data-entry tasks and working with large volumes of information.
Some positions may offer remote or hybrid work arrangements.
Physical Requirements

Depending on the work environment, the position may require:

Ability to sit and work at a computer for extended periods.
Ability to use a keyboard, mouse, scanner, telephone, and other office equipment.
Ability to read information displayed on a computer screen and printed documents.
Ability to occasionally lift or move files, boxes, or office materials.
Compensation and Benefits

Compensation will depend on experience, qualifications, location, and company pay structure. Benefits may include:

Medical, dental, and vision insurance
Paid time off
Paid holidays
401(k) or other retirement plan
Employee discounts
Performance bonuses, where applicable
Training and professional development
Remote or hybrid work options, where applicable
Equal Employment Opportunity

The company is committed to providing equal employment opportunities to all qualified applicants and employees. Employment decisions are made in accordance with applicable federal, state, and local laws.