Data Entry Clerk

Data Entry Clerk

Job Summary

We are seeking a reliable, organized, and detail-oriented Data Entry Clerk to join our team. The Data Entry Clerk is responsible for accurately entering, updating, verifying, and maintaining information in company databases, spreadsheets, and other electronic systems.

The ideal candidate has strong computer skills, excellent attention to detail, accurate and efficient typing skills, and the ability to handle repetitive tasks while maintaining a high level of accuracy. This position may also provide general administrative support, including document scanning, filing, record maintenance, and retrieving information when needed.

Key Responsibilities

• Enter information accurately from paper documents, forms, emails, spreadsheets, and other sources into company databases and computer systems.
• Review and verify entered information for completeness, accuracy, and consistency.
• Identify and correct data entry errors, duplicate records, missing information, and inconsistencies.
• Update existing customer, employee, vendor, financial, inventory, or other records as required.
• Organize and maintain electronic and physical files and records.
• Create, update, and maintain spreadsheets using Microsoft Excel, Google Sheets, or similar software.
• Scan, upload, index, and electronically organize documents.
• Retrieve records and information from databases and electronic filing systems when requested.
• Compare information against original source documents to ensure accuracy.
• Research missing or incomplete information and communicate with appropriate departments to obtain corrections.
• Maintain confidentiality and protect sensitive company, customer, employee, and business information.
• Follow established data-entry procedures, naming conventions, filing systems, and quality-control standards.
• Prepare basic reports and summaries from entered data.
• Assist with data cleanup, database maintenance, and special data-entry projects.
• Process large volumes of information efficiently while meeting established deadlines.
• Communicate with team members regarding discrepancies, missing information, and data requirements.
• Provide general administrative support as assigned.
• Perform other duties and special projects as requested by management.

Required Qualifications

• High school diploma or GED equivalent.
• Strong computer and keyboarding skills.
• Excellent attention to detail and accuracy.
• Ability to type quickly and accurately.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Ability to follow detailed instructions and established procedures.
• Basic knowledge of Microsoft Office, particularly Excel and Word.
• Ability to learn databases, CRM systems, document-management systems, and other software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality when handling sensitive information.
• Ability to prioritize multiple tasks and meet deadlines.

A specific college degree is generally not required for entry-level data-entry positions; employers commonly emphasize computer literacy, organization, typing, and accuracy instead. {"fallbackMarkdown":"(Indeed)","reference":{"matched_text":"","prefix":null,"start_idx":3311,"end_idx":3343,"safe_urls":["https://www.indeed.com/career-advice/career-development/how-to-become-a-data-entry-clerk","https://www.indeed.com/career-advice/career-development/how-to-become-a-data-entry-clerk?utm_source=chatgpt.com","https://www.indeed.com/hire/job-description/data-entry-clerk?co=US","https://www.indeed.com/hire/job-description/data-entry-clerk?co=US&utm_source=chatgpt.com"],"refs":[],"alt":"(Indeed)","prompt_text":null,"type":"grouped_webpages","error":null,"fallback_items":null,"style":null,"status":"done","items":[{"title":"Data Entry Clerk Job Description [Updated for 2026]","url":"https://www.indeed.com/hire/job-description/data-entry-clerk?co=US&utm_source=chatgpt.com","attribution":"Indeed","pub_date":1778544000,"snippet":"","attribution_segments":null,"supporting_websites":[{"title":"How to Become a Data Entry Clerk | Indeed.com","url":"https://www.indeed.com/career-advice/career-development/how-to-become-a-data-entry-clerk?utm_source=chatgpt.com","pub_date":null,"snippet":"","attribution":"Indeed"}],"refs":[{"turn_index":0,"ref_type":"search","ref_index":0},{"turn_index":0,"ref_type":"search","ref_index":2}],"hue":null,"attributions":null}]},"showLoginRequiredCard":false}

Preferred Qualifications

• 1–2 years of data entry, administrative, clerical, office, or customer-service experience.
• Experience working with databases or CRM systems.
• Experience with Microsoft Excel, Google Sheets, or similar spreadsheet programs.
• Experience working with high-volume data entry.
• Experience with document scanning and electronic filing.
• Experience handling confidential or sensitive information.
• Familiarity with office equipment such as scanners, printers, and multi-line telephone systems.

Skills

Data Entry and Computer Skills

• Accurate keyboarding and data-entry skills.
• Strong knowledge of spreadsheets and word-processing applications.
• Ability to navigate multiple computer systems and applications.
• Ability to enter and retrieve information efficiently.
• Ability to learn new software and technology quickly.

Attention to Detail

• Ability to identify errors, omissions, duplicate records, and inconsistencies.
• Ability to carefully compare information against source documents.
• Commitment to maintaining accurate and complete records.

Organization

• Ability to manage large amounts of information.
• Strong filing and record-management skills.
• Ability to prioritize tasks according to deadlines and business needs.

Communication

• Clear and professional written and verbal communication.
• Ability to communicate discrepancies and missing information to the appropriate team members.
• Ability to work effectively with coworkers and other departments.

Performance Expectations

The successful Data Entry Clerk will be expected to:

• Maintain a consistently high level of data accuracy.
• Complete assigned work within established deadlines.
• Follow company procedures for data entry and record management.
• Protect confidential and proprietary information.
• Maintain organized and up-to-date records.
• Communicate promptly when information is missing, unclear, or incorrect.
• Demonstrate reliability, professionalism, and a strong work ethic.

Common data-entry performance measures include accuracy, productivity, completeness of records, and the ability to identify and correct discrepancies. {"fallbackMarkdown":"(Indeed)","reference":{"matched_text":"","prefix":null,"start_idx":5531,"end_idx":5564,"safe_urls":["https://www.glassdoor.com/employers/Job-Descriptions/Data-Entry-Clerk","https://www.glassdoor.com/employers/Job-Descriptions/Data-Entry-Clerk?utm_source=chatgpt.com","https://www.indeed.com/hire/job-description/data-entry-clerk?co=US","https://www.indeed.com/hire/job-description/data-entry-clerk?co=US&utm_source=chatgpt.com"],"refs":[],"alt":"(Indeed)","prompt_text":null,"type":"grouped_webpages","error":null,"fallback_items":null,"style":null,"status":"done","items":[{"title":"Data Entry Clerk Job Description [Updated for 2026]","url":"https://www.indeed.com/hire/job-description/data-entry-clerk?co=US&utm_source=chatgpt.com","attribution":"Indeed","pub_date":1778544000,"snippet":"","attribution_segments":null,"supporting_websites":[{"title":"Data Entry Clerk Job Description Sample Template | Glassdoor | Glassdoor","url":"https://www.glassdoor.com/employers/Job-Descriptions/Data-Entry-Clerk?utm_source=chatgpt.com","pub_date":null,"snippet":"","attribution":"Glassdoor"}],"refs":[{"turn_index":0,"ref_type":"search","ref_index":0},{"turn_index":0,"ref_type":"search","ref_index":11}],"hue":null,"attributions":null}]},"showLoginRequiredCard":false}

Work Environment

This position may be performed in an office, hybrid, or remote environment depending on the employer and specific position.

The role typically involves extended computer use, keyboarding, reviewing documents, working with spreadsheets and databases, and performing repetitive data-entry activities.

Schedule

• Full-time or part-time, depending on business requirements.
• Standard business hours may apply.
• Additional hours or schedule flexibility may occasionally be required to meet deadlines or business needs.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to use a keyboard, mouse, scanner, and other office equipment.
• Ability to read and review information displayed on computer screens and printed documents.
• Ability to occasionally lift or move office materials and files as required.

Confidentiality

The Data Entry Clerk may have access to confidential customer, employee, financial, operational, or proprietary information. The employee must follow all company privacy, security, and confidentiality policies and must not disclose or improperly use confidential information.