Administrative Assistant, Data Operations

At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you’re just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate! 

Northmarq is seeking a detail‑oriented and proactive Data Coordinator in its Bloomington, MN office to support subscription services, vendor-related processes, and daily operational needs. This role plays a key part in maintaining smooth data operations, ensuring accurate records, and supporting internal users. The ideal candidate is highly organized, adaptable, and comfortable working in a fast‑paced environment with evolving priorities.

*This position offers a flexible work environment and is available for an immediate start.

Key Responsibilities:

• Support the Data Operations Analyst with user and subscription management, including account provisioning, access tracking, and monitoring license utilization.
• Maintain accurate records, including contract terms, renewal dates, and digital file organization.
• Track, process, and maintain documentation for vendor invoices, ensuring accuracy and timely submission.
• Conduct monthly user audits to ensure accurate access and subscription data.
• Collaborate with internal departments to ensure alignment with organizational processes and standards.
• Coordinate with vendors and internal teams to schedule meetings and resolve account or access-related issues.
• Assist with ongoing data clean‑up initiatives, including record updates, deduplication, and manual data corrections.
• Monitor and manage data-related work queues and helpdesk tickets, ensuring timely, accurate responses to internal data and subscription requests.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 1–2 years of experience in administrative, operations, or related support roles.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong ability to manage multiple tasks in a fast‑paced environment.
• High comfort level with web‑based systems, digital tools, and online research.
• Excellent written and verbal communication skills.
• Strong customer service skills, including the ability to communicate clearly, resolve issues professionally, and support internal and external stakeholders.
• Exceptional attention to detail, strong organizational skills, and the ability to prioritize effectively.
• Experience working with digital files, structured documentation, and online information systems.
• Self‑motivated, proactive, and strong problem‑solving skills.

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!

Minnesota Residents: Northmarq carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range for the Data Coordinator position is $47,000.00 annually or [$22.65 per hour] to $53,000.00 annually [or $25.65 per hour]. This range is a good faith estimate and the actual compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

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