Data Control Specialist II (onsite)

Data Control Specialist II
Palomar Products
Palomar Products is a wholly owned subsidiary of TransDigm Group specializing in secure communication. Founded in 1970 and located in Rancho Santa Margarita, CA, Palomar Products is a global leader in highly reliable secure intercommunication systems for airborne and naval military applications. This includes switching and crew-position units for airborne, shipboard, unmanned, and ground applications for multi-mission platforms. Our systems operate in over 250 unique aircrafts and 9 classes of naval warships around the globe.
Job Summary
Assist program management office in meeting their contractual data requirements; quality assurance with meeting their AS9100 quality management system requirements, and department and company personnel with various tasks.
Primary Responsibilities

• Strong written, oral, interpersonal, group and telephone communication skills.
• Maintain document management (i.e., electronic files, logs, schedules), tracking and reporting tools relating to Subcontractor Data Requirements Listing (SDRL) data submittals.
• Perform tasks associated with processing and implementation of SDRL ECNs, including update of controlled databases and documents and notifications of changes.
• Maintain document file system including electronic and hard copy of documents; maintain internal and external correspondence files, and issue document control numbers.
• Coordinates the verification, approval and processing of document revisions and tracks document activity to ensure timeliness and process efficiency.
• Transfer company technical documents in compliance with laws and regulations following established outgoing technical data compliance procedures (i.e., transfer logs, forms, recordkeeping).
• Maintain the flow of both electronic and hard-copied controlled documents; and resource materials (control of external documents).
• Perform archiving and record destruction of off-site documents per retention policies following department procedures.
• Assist hardware/software configuration with generating of documentation supplied to internal and external customers.
• Analyze, create, and implement process improvements in response to internal and external audit findings.
• Participate in cross-functional teams to recommend and implement process improvements.
• Maintain compliance with the ISO 9000 Quality System by coordinating and executing all new and updated company processes.
• Guide initiators in understanding document control procedures and the development of accurate changes and documentation.
• Assist with various clerical duties for the company on an as needed basis.
• Create, review and edit multiple types of documentation from various departments within the company, as needed.
• Conversion of hard copy documents into electronic file formats by performing document scanning.
• Take directions from various program managers pertaining to data submittals.

Qualifications

• Must have excellent computer skills (All Microsoft Office software and Internet)
• Type 50 wpm
• A good team player with strong analytical and problem solving abilities
• Good communication and customer service skills
• Able to work in a fast-paced Engineering environment calmly and effectively
• Demonstrated experience with document control systems, product lifecycle management, and internal auditing.
• Customer driven with sense of urgency/priority in responding to customers' needs.
• Ability to multitask, adapt to changing priorities, and work independently with minimal supervision.
• Ability to interpret and analyze diverse submissions and assess compliance to standards utilizing independent judgment consistently and appropriately.
• Must be proficient in writing procedural documentation, with excellent grammatical and proofreading skills required.
• AA Degree or 5+ years’ experience in a related function