ABOUT HARBOR LAB
Founded in 2020 in Greece, Harbor Lab is a fast-growing B2B maritime tech company on a mission to simplify and optimize port cost management. Our end-to-end, AI-powered SaaS platform transforms how Shipowners and Shipmanagers handle Disbursement Accounts (DAs), bringing automation, real-time data, control and transparency to one of the most complex and costly parts of global shipping.
But we don’t stop there. Harbor Lab also powers a thriving Marketplace, connecting Principals with a global network of vetted Port Agents and Vendors.
At Harbor Lab, people come first. Our culture is anchored in ambition, trustworthiness, genuine care, and agility—values we bring to every interaction with our customers and our team. We're proud to be consistently recognized as a Best Workplace (2021, 2022, 2023) and recently certified as a Great Place to Work (2024).
If you're looking to make a global impact, grow alongside passionate peers, and shape the future of maritime innovation—we’d love to meet you.
ABOUT THE ROLE
The Marine Operations Team is part of Harbor Lab’s Partners Support Department, which is responsible for assisting our platform users—including Port Agents, Vendors, and Shipping Companies.
As a Customer Support Trainee, you will play a key role in supporting external stakeholders, primarily Port Agents, while also providing assistance to Shipping Companies.
The role covers the entire Port Agent user journey—from registration to daily operational support—as well as assisting Shipping Companies by following up with Agents, on their behalf, to ensure timely submission of business-critical documents such as PDAs, FDAs, and others. At the same time, you will also be coordinating and collaborating with internal teams to identify solutions, ensuring seamless interactions with our platform for our users.
We are starting with a 3-month internship. Upon successful completion of the internship, candidates will be considered and interviewed for a permanent employment contract.
WHAT YOU WILL BE DOING
- Become a Harbor Lab product expert
- Be the first point of contact of Port Agents and Vendors using the platform for their daily operations and address their queries via all our communication channels (primarily via live chat)
- Develop deep understanding of Port Agents’ workflows and key Disbursement Accounts processes and expenses
- Manage escalations and customer expectations on high priority issues in a timely manner to provide the best possible resolution
- Collaborate across different functional teams that deliver appropriate and prompt solutions to clients and address customers’ concerns proactively and efficiently
- Support KYP screening on several registered partner’s entities within the system reassuring compliance in the involved transactional parties
Requirements
WE WOULD LOVE TO HEAR FROM YOU IF YOU HAVE
- Bachelor’s or Master’s degree in Maritime/Shipping Operations or a related field (Degrees in Business Administration or Computer Science will also be considered)
- Prior experience in Customer Support roles within SaaS companies is not required but would be considered a strong asset
- Proven track record of consistently excelling in your role or responsibilities
- Self-motivated with a positive attitude and a proactive approach
- Ability to work both independently and collaboratively within a team
- Comfortable multitasking and managing priorities under tight deadlines
- Strong analytical thinking, attention to detail, and a goal-oriented mindset
- High levels of emotional intelligence and empathy in client-facing situations
- A people-first mindset, team spirit, and a willingness to share knowledge
- Excellent communication skills with the ability to actively listen, understand customer needs, and provide tailored solutions
- Fluency in English (both written and verbal) with the ability to communicate clearly and confidently
- Proficiency in Microsoft Office tools (Word, Excel, PowerPoint, etc.)
- Strong IT literacy and the ability to quickly adapt to new software tools
- Fulfilled military obligations, where applicable
Benefits
WHAT WE OFFER
- Hybrid way of work
- Yoga classes, Life Coach, Running Coach and Kick-Boxing Sessions
- Cool start-up environment (with swag, and much more)
*Harbor Lab is certified as Great Place to Work in Greece and is an equal opportunity employer and prohibits discrimination on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
**Harbor Lab collects and processes personal data in accordance with the EU General Data Protection Regulation (GDPR). We are bound to use the information provided within your job application for recruitment purposes only and not to share these with any third parties. We will keep your resume in our database for any future consideration. In case you want to be deleted from our database, you can contact us at [email protected]
*** If you are applying to this job post, then we assume that you have the legal right to work in the EU.
*** If you are applying to this job post, then we assume that you have the legal right to work in the EU.
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Top Skills
What We Do
HarborLab is transforming Port Cost Management with an AI-powered digital platform that simplifies Disbursement Account (DA) analysis for the maritime industry. By leveraging automation and real-time data, vessel operators can efficiently manage thousands of port calls—ensuring precise cost estimates, seamless expense validation, secure payments, faster claims processing and data-driven decision making. Beyond port cost optimization, HarborLab’s Marketplace connects Principals with top-tier Agents worldwide, elevating Husbandry Services quality and enhancing transparency and efficiency across every port call. Whether for cargo operations or husbandry services, HarborLab delivers cutting-edge solutions that drive smarter, more efficient maritime operations
