Customer Marketing Assistant-FMCG

Job Description: Customer Marketing Assistant-FMCG

We are currently recruiting for a Customer Marketing Department. The role will provide a pro-active and high-level secretarial support to the Directors. In this busy and demanding environment, a top level of service is required at all times.

This role requires an assistant who is a self-starter with attention to detail, who can interact regularly with a very international network both inside the business and externally. You must be capable of managing your own time flexibly and effectively, juggling a complex diary and travel schedule using excellent judgement in interacting at the highest levels of the company and keeping the director updated on issues arising in their absence.

Main Responsibilities;

·         Providing full support including diary, travel & meeting management across all time zones, travel planning, processing expenses, meeting agenda management, visitor and event management.

·         Organizing meetings & workshops locally & abroad including booking meeting rooms, venue sourcing, defining the program, arranging evening / team activities and logistics and ensuring technical set-up runs smoothly (Telepresence, Skype for Business, BT Webex, etc).

·         Managing a global network of internal & external stakeholders, point of reference for local teams & agency partners.

·         Screening, redirecting and responding to mail as appropriate, and typing general correspondence emails and reports. 

·         Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.

·         Processing expenses and invoices using relevant systems.

Qualifications and Skills required;

·         1-3 years of experience.

·         Bachelor’s degree is a must.   

·         You must be comfortable working in a virtual environment and building collaboration with people from different cultures around the world.

·         Experience in managing office processes are important and where necessary, developing new approaches to meeting changing needs. 

·         Initiative to think around how to help the Directors to be as efficient as possible in using their time.

·         Excellent in MS Office and ability to quickly acquire new IT skills to utilize key company software and systems.

·         You must be flexible, have a high degree of maturity, self-confidence and enthusiasm with strong interpersonal skills. Accuracy and speed are essential.

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