Cost Controller

The Cost Controller controls and reconciles all items costs by thoroughly analyzing invoices, requisitions, and products received, menus and production.  All work is carried out in accordance with company accounting and financial controls under the supervision and functional guidance of the Financial Controller or his designate, within the policies and procedures as outlined by CEO, in line with company and corporate policies guidelines and the company’s business plan.

Duties & Responsibilities:

1.     Responsible to control and monitor project total expenditure including verifying and checking of invoices and claims from suppliers, vendors and subcontractors to ensure that all project expenditures are captured and properly recorded.

2.     Provide planning and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress to the preparation of customer billing processes, etc

3.     Coordinate and work with the project management team to resolve project issues to ensure the delivery/completion of the project work.

4.     Perform project costing related reporting to the team and management’s review on a monthly basis to ensure that expenditures are kept within the project budget

5.     Examines all invoices, verifying quantities ordered and received against the order sheets and purchase orders

6.     Compares quoted prices to invoice prices

7.     Verifies invoices on a selective basis and occasionally spot checks invoice unit costs to match them with the market quotation sheet.

8.     Ensures that all items requisitioned are properly accounted for by observing the requisitioning process

9.     Reviews total food and beverage requisitions for pricing and extension accuracy

10.   Maintains costs percentages on a daily basis for food & beverage and general and prepares a daily report

11.   Works with the Executive Chef to co-ordinate tracking of high cost items in all area

12.   Reconciles all food and beverage costs deviations between requisitioned costs and physical inventory cost on a monthly basis

13.   Updates menu costs quarterly for all outlets and meal periods

14.   Observes storerooms inventory procedures and takes action when necessary

15.   Supervises and assists in taking physical inventories of all assets

16.   Performs closing duties relevant to the accounting of the food and beverage department

17.   Prices and extends all monthly food and beverage inventories

18.   Debits miscellaneous food cost deductions to proper ledger accounts and credits food and beverage cost accounts so that both sides balance

19.   Prepares preliminary food and beverage cost report to summaries purchases

20.   Prepares menu potentials by developing and compiling accurate menu abstracts

21.   Develops potential cost of sales and future menu pricing adjustments with the Food and Beverage Manager

22.   Checks merchandise received daily to determine that it conforms to weight, trim, and count specifications

23.   Tests for suitable quality and accurate menu pricing by performing yield tests of specific products

24.   Works closely with Food and Beverage Manager to develop menu pricing of food and beverage products

25.   Prepares cost breakdowns of food and beverage

26.   Insures that items are prepared and stored as specified

27.   Reviews daily food production as it relates to cover forecasts to make sure that it is according to plan

28.   Supports a safe company by applying company regulations, and adhering to existing laws and regulations

29.   Anticipates possible and probable hazards and conditions and takes action to prevent them from happening

30.   Maintains the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct

31.  Be co-operative to HOD and the entire team for all other duties and do direct job or indirect job to be one team. You may be required to undertake other duties or you may work in another department from time to time as the company may require according to the business requirements.

Laws, Regulations And Policies:

·         Follows all applicable laws relating to general accounting practices

·         Complies fully with the set financial reporting deadlines and guidelines, as outlined by the Financial Controller

Other Responsibilities:

·         Show involvement and be interested in environmental and/or social issues by participating in departmental activities

·         Informs and updates the Financial Controller on problems and unusual matters

·         Attends meetings and training required by the Financial Controller

·         Assists colleagues when needed

·         Accepts flexible working schedule when necessary for the company’s uninterrupted service

·         To always be updated on:
- company facilities and special promotions
- Marketing promotions
- Laws relating to own field of responsibility

·         Stays abreast of current and new industry technology relating to function

·         Performs required duties and responsibilities in a timely and efficient manner to achieve the overall objective of the position