Corporate Secretarial, Assistant Manager

Job Description
Corporate Secretarial Assistant Manager
Sydney
Monday - Friday, 09:00 - 17:30
Hybrid
Intro:
The Assistant Manager shall coordinate and supervise company secretarial services to clients, ensure the quality of work and run board meetings (including preparation of minutes). The Assistant Manager shall work closely with the team on the daily activities for all company secretarial related matters, including company formation, maintaining governance structures, completing statutory filings, and non-statutory and compliance related matters.
Given the significant growth of our funds portfolio, experience in trust administration, including the maintenance of registers, distributions, and trustee resolutions, would be viewed favourably.
Some of the things you'll be doing:
Client Management and Client Service
• Assist in managing company registers, preparing and lodging ASIC forms, drafting resolutions and other statutory documents, monitoring ASIC debt status and ensuring compliance with corporate governance standards.
• Coordinate and lodge forms with ASIC for changes of company details, ensuring timely and accurate submissions.
• Prepare and organize meeting packs for board meetings and committees, ensuring consistency, clarity, and high-quality materials
• Provide excellent services to clients by addressing their inquiries promptly and professionally
• Oversees all requested tasks and responsible for a portfolio of clients, handling a wide range of company secretarial related duties including but not limited to
o Incorporation and deregistration of companies
o Preparation of minutes, resolutions and attending client meetings
o Updating and maintaining statutory filings and corporate records
o Changing in shareholdings and directorships
• Assist in managing trust registers and drafting trustee resolutions
• Provide advisory service to clients on company secretarial matters
• Handle non statutory matters such as due diligence on clients and opening of bank accounts, etc.
• Ensure timely billing of account through correct time writing and support cash collection
Compliance
• Gather the necessary KYC documents for internal onboarding processes and periodic reviews
• Assist in the periodic compliance review of companies and trusts, ensuring adherence to all relevant frameworks and regulatory requirements
• Monitor the overall set-up/acceptance process of new clients
• Actively monitor transaction of the companies in the portfolio
• Monitor and ensure progress of internal compliance obligations of the team to be reported to local/ group compliance on a regular basis
• Ensure compliance with up-to-date legal and regulatory standards
Team Management
• Supervise, guide and support the team to provide professional company secretarial services to clients
• Enhance the company secretarial practical skills in the team
• Provide technical training and share knowledge to team members
What technical skills, experience, and qualifications do you need?
• Qualification in Corporate Governance or diploma/degree in related disciplines (law, accounting, business and finance)
• Practicing Chartered Secretary qualification with ICSA would be a plus
• Minimum 5 years of relevant experience in a similar position, preferably in a legal, corporate secretarial or financial services environment
• Experience in trust administration would be considered a strong advantage
• Strong communication skills, with the ability to manage multiple tasks efficiently and within deadlines
• Excellent time management skills, attention to detail, and the ability to prioritize and execute tasks effectively
• Ability to work independently to manage company registers, prepare documentation, and liaise with regulatory bodies
• Solid client facing experience and experience on attending board meetings in person and preparing board minutes
About Us
CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®
Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.
CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers.
We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,
CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.
We encourage candidates to apply directly to our website and not through third-party sources.
Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.
About the Team
At CSC®, we're always looking ahead, finding ways to innovate, challenge the status quo, and anticipate the needs of our clients. We exceed expectations by adapting client ambitions and goals as our own. This Fierce Client Spirit has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 125 years. It's also the reason we're the trusted partner of many of the world's most successful organizations.
CSC is committed to attracting, developing, and retaining talented people whose values align with ours. We empower our colleagues to bring the right solutions to market to meet client demand. That's why we are the leading provider of business administration and compliance solutions.

• CSC is a great place to work with smart and dedicated people.
• We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In's Best Places to Work.
• We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
• Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
• CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
• As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.