Corporate Resource Assistant

SUMMARY

The Corporate Resources Assistant provides administrative, payroll, and timekeeping support within a fast paced environment. This role supports daily office operations, assists with timekeeping accuracy, maintains documentation, and facilitates communication between Corporate Resources, onsite leadership, and production teams. The position is ideal for someone organized, dependable, and detail oriented, with a willingness to learn and grow in both administrative and payroll support functions.

ESSENTIAL FUNCTIONS

Payroll & Timekeeping Support

• • Review, verify, and monitor daily employee timekeeping punches for accuracy and compliance.
  • Enter PTO, adjustments, and other pay related entries into payroll/timekeeping systems.
  • Identify and resolve basic timekeeping discrepancies; escalate complex issues as needed.
  • Support weekly payroll preparation activities, audits, and reporting.
  • Maintain strict confidentiality of payroll and employee information.

Administrative & Office Operations

• • Provide general administrative support including data entry, document preparation, and filing.
  • Create, format, and maintain documents using Microsoft Word and Excel.
  • Manage email communication, calendars, and meeting coordination through Outlook.
  • Organize and maintain digital and physical filing systems.
  • Assist with onboarding paperwork, employee documentation, and basic reporting tasks.
  • Answer and direct phone calls; greet visitors professionally.
  • Ensure office supplies are stocked, organized, and inventoried.
  • Maintain a clean, organized, professional workspace.

Cross Functional Support

• • Assist with communication between Corporate Resources and internal/external parties.
  • Support special projects related to payroll, HR, or operational improvements.
  • Provide front desk or administrative coverage as needed.

KNOWLEDGE 

• Basic proficiency in Microsoft Word, Outlook, and Excel.
• Understanding of general office procedures and administrative practices.
• Familiarity with payroll/timekeeping concepts and documentation standards.
• Knowledge of recordkeeping principles and confidentiality requirements.

COMPETENCIES

• Strong interpersonal and communication skills, with the ability to effectively collaborate with employees at all levels of the organization.
• Excellent problem solving, decision making, and conflict resolution skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to multitask with excellent time management focus.
• Work independently and collaborate with others effectively.

EXPERIENCE AND EDUCATION

• High school diploma or equivalent required.
• Previous office or administrative experience preferred.
• Payroll or timekeeping experience a plus but not required.
• Familiarity with general office equipment (printers, scanners, copiers) preferred.

WORKING CONDITIONS

• The Work Environment is in a climate controlled office.
• The Physical Demands of the position requires sitting for long periods of time, walking, standing, bending, twisting, squatting, climbing, reaching, lifting up to a 20 lbs. of weight occasionally, hearing, seeing, and viewing a computer screen for multiple hours daily.

WORK AUTHORIZATION/SECURITY CLEARANCE

• U.S. Citizen or Permanent Resident