The Role
Manage the full accounts payable function, including invoice processing, purchase order matching, payment preparation, vendor record maintenance, discrepancy resolution, reconciliations, month-end support, reporting, and documentation. The role requires maintaining financial controls, complying with accounting and healthcare requirements, supporting finance operations, and providing professional service to vendors and internal stakeholders.
Summary Generated by Built In
Job Summary & Responsibilities
Strong knowledge of accounts payable procedures, invoice processing, and payment reconciliation.
Ability to manage high-volume invoice flow with accuracy and attention to detail.
Strong communication skills for interacting with vendors, location administrators and other team members.
Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
Proficiency with Microsoft Excel, Word, and accounting/ERP systems.
Professionalism, reliability, strong problem-solving skills, and strong time management skills.
PHYSICAL, PSYCHOLOGICAL, AND ERGONOMIC REQUIREMENTS:
This position is performed primarily in an office environment requiring sustained periods of computer work, communication, and data entry. The AP Specialist must maintain accuracy under deadlines, handle confidential financial information, and manage occasional interruptions.
PHYSICAL DEMANDS:
Ability to sit for extended periods while performing data entry and computer work.
POSITION SUMMARY:
The Accounts Payable (AP) Specialist is responsible for overseeing and managing the full Accounts Payable (AP) function. The ideal candidate will have a strong background in processing invoices, managing vendor relationships, and ensuring timely and accurate payments. This includes maintaining strong financial controls, accurate records, and efficient accounting processes. The AP Associate plays a key role in ensuring accuracy and efficiency within the AP function, with a focus on streamlining processes, and supporting overall financial performance.
The Accounts Payable (AP) Specialist is responsible for overseeing and managing the full Accounts Payable (AP) function. The ideal candidate will have a strong background in processing invoices, managing vendor relationships, and ensuring timely and accurate payments. This includes maintaining strong financial controls, accurate records, and efficient accounting processes. The AP Associate plays a key role in ensuring accuracy and efficiency within the AP function, with a focus on streamlining processes, and supporting overall financial performance.
PRIMARY RESPONSIBILITIES AND DUTIES:
- Receive, review, and process vendor invoices for accuracy and completeness.
- Match invoices with purchase orders, receipts, and supporting documentation.
- Verify appropriate approvals after invoices are processed for payment.
- Assist with preparing vendor payments, including checks and electronic payments.
- Maintain accurate and up-to-date vendor records.
- Respond to basic vendor inquiries regarding invoices and payment status.
- Research and help resolve invoice discrepancies and payment issues.
- Assist with vendor statement reconciliations.ement reconciliations.
- Assist with monthly accounts payable reconciliations and month-end closing activities.
- Maintain organized AP documentation and electronic records.
- Prepare basic AP reports and spreadsheets as requested.
- Follow company accounting policies, procedures, and internal controls.
- Provide general administrative and accounting support to the finance and accounting team.
- Ensure compliance with company policies, accounting standards, and healthcare regulatory requirements.
- Provide excellent customer service to vendors, internal teams, and leadership.
- Perform additional accounting duties or administrative tasks as assigned.
Strong knowledge of accounts payable procedures, invoice processing, and payment reconciliation.
Ability to manage high-volume invoice flow with accuracy and attention to detail.
Strong communication skills for interacting with vendors, location administrators and other team members.
Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
Proficiency with Microsoft Excel, Word, and accounting/ERP systems.
Professionalism, reliability, strong problem-solving skills, and strong time management skills.
MINIMUM QUALIFICATION STANDARDS
EDUCATION:
Bachelor’s degree in Accounting, Finance, or Business Administration
Associate’s degree in these fields plus 2-4 years of experience in high volume AP
EXPERIENCE:
5+ years of Accounts Payable experience, preferably in a healthcare setting.
5+ years of Accounts Payable experience, preferably in a healthcare setting.
2+ years in a senior role preferred
Experience with accounting and accounts payable management software required.
Specific experience with Avid Exchange, Avid Pay, and/or PCC General Ledger software, preferred.
PHYSICAL, PSYCHOLOGICAL, AND ERGONOMIC REQUIREMENTS:
This position is performed primarily in an office environment requiring sustained periods of computer work, communication, and data entry. The AP Specialist must maintain accuracy under deadlines, handle confidential financial information, and manage occasional interruptions.
PHYSICAL DEMANDS:
Ability to sit for extended periods while performing data entry and computer work.
Occasional standing, walking, bending, or lifting up to 20 pounds (files, boxes, reports).
Clear hearing and speaking required for phone and in-person communication.
Ability to view computer screens and written documents for extended periods.
WORK ENVIRONMENT:
Typical office environment with minimal exposure to noise or environmental hazards.
Interaction with management, staff, and vendors requiring professionalism and courtesy.
Clear hearing and speaking required for phone and in-person communication.
Ability to view computer screens and written documents for extended periods.
WORK ENVIRONMENT:
Typical office environment with minimal exposure to noise or environmental hazards.
Interaction with management, staff, and vendors requiring professionalism and courtesy.
#CORP
Skills Required
- Bachelor's degree in Accounting, Finance, or Business Administration
- Associate's degree in Accounting, Finance, or Business Administration plus 2-4 years of high-volume accounts payable experience
- 5+ years of Accounts Payable experience
- Experience with accounting and accounts payable management software
- 2+ years in a senior role
- Healthcare setting experience
- Experience with Avid Exchange, Avid Pay, and/or PCC General Ledger
- Proficiency with Microsoft Excel and Microsoft Word
- Ability to manage high-volume invoice processing accurately
- Strong knowledge of accounts payable procedures, invoice processing, and payment reconciliation
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The Company
What We Do
Optalis Health and Rehabilitation delivers exceptional post-acute care across Ohio and Michigan. The company provides comprehensive services, including specialized rehabilitation programs, 24/7 skilled nursing, and personalized assisted living options, all designed to promote optimal recovery and independence. With a dedicated clinical team and patient-centered approach, they create seamless transitions from hospital to home while providing compassionate support at every stage of healing.
