Corporate Accounts Payable Associate

Description

About Heritage Companies

At Heritage Companies, the culture, spirit, and traditions of New Mexico shape everything we do, including how we support our teams. We’re proud to offer a workplace centered on the experience of our employees, encouraging growth and upward movement across our hotels, restaurants, and destinations. Team members enjoy special perks throughout the state, from hotel and spa discounts to savings at all Heritage restaurants, ensuring every member of the Heritage family feels connected, cared for and part or something extraordinary.

Why This Role Matters

We are seeking a Corporate Accounts Payable Associate to join our Corporate Accounting Team in Albuquerque, New Mexico. In this role, you will support the accurate and timely processing of vendor invoices and payments across multiple Heritage Companies entities. Working closely with property Accounting Managers and Corporate Staff Accountants, you will help maintain accurate financial records, resolve discrepancies and ensure compliance with established accounting procedures. Your attention to detail and commitment to accuracy will contribute to the efficiency and financial integrity of our organization.

What You’ll Do:

• Monitor incoming vendor invoices and manage assigned invoice workflows to ensure timely processing.
• Accurately enter and process a high volume of invoices across multiple company entities.
• Review invoices for accuracy, proper coding, required approvals and supporting documentation.
• Identify and flag duplicate invoices, unusual charges and potentially fraudulent transactions.
• Prepare and coordinate weekly check runs to ensure accurate and timely vendor payments.
• Reconcile vendor statements, investigate discrepancies and resolve outstanding balances.
• Respond to vendor inquiries and collaborate with internal accounting teams to resolve payment concerns.
• Maintain accurate and organized accounts payable records in accordance with company accounting procedures.
• Collaborate with property Accounting Managers and Corporate Staff Accountants to support daily accounting operations.
• Assist with month-end closing activities and identify opportunities to improve accounts payable processes.

Why You’ll Love Working With Us

• Competitive pay and comprehensive benefits, including a 25% 401(k) match!
• Generous employee discounts at Heritage hotels, restaurants, spas and retail locations!
• Complimentary meals during scheduled shifts!
• Free employee parking!
• Paid maternity and paternity leave for eligible employees, providing meaningful support as you welcome or grow your family!
• Support through Heritage Cares, our employee assistance fund for team members experiencing unexpected hardship!
• Opportunities to learn, grow and advance across our organization!
• An inclusive, people-first culture where you can contribute, belong and make an impact!

Requirements

REQUIREMENTS

• High school diploma or equivalent required.
• Previous accounts payable, bookkeeping or general accounting experience preferred.
• Experience processing high-volume invoices or supporting accounting functions across multiple business entities preferred.
• Proficiency in Microsoft Excel and experience working with accounting software or invoice processing systems strongly preferred.
• Exceptional attention to detail with strong data entry accuracy and organizational skills.
• Strong analytical and problem-solving abilities with the ability to research and resolve financial discrepancies.
• Excellent communication skills with the ability to collaborate effectively with vendors, property leadership and corporate accounting personnel.
• Ability to work independently, manage competing priorities and meet strict deadlines in an office environment requiring extended periods of computer use, with flexibility during critical accounting periods.

Heritage Core Values:

• We Lead with Corazón - We serve like family by showing care, humility, empathy, gratitude, and creating a genuine sense of belonging for our guests and one another.
• We Are True - We build trust through honesty, integrity, accountability, respect, and following through on our commitments.
• We Are Bold in Action - We embrace challenges with courage, think like owners, make thoughtful decisions, and continuously pursue excellence.
• We Contribute to Our Culture - We celebrate and protect the rich heritage of New Mexico while strengthening our communities through authentic connections and meaningful service.
• We Continue Our Legacy - We honor our history while building the future by creating memorable experiences, continuously learning, and remaining grounded in our values.