.png){kind=logo}
Be an Early Applicant
Leading the Connected Future of Community Management
The Role
Supports corporate accounting operations by recording AP, AR, bank, and credit card transactions; creating invoices; reconciling accounts and bank statements; communicating about outstanding receivables; maintaining financial documentation; preparing reports; and assisting with month-end and year-end close. The role also identifies AI-driven process improvements and requires accurate transaction processing across Ramp, NetSuite, and Maxio.
Summary Generated by Built In
About Vantaca
Powered by AI, Vantaca's vision is big! We are the leading AI-native community management performance platform that enables owners and operators, community management teams, boards and associations to work smarter, faster, and with unprecedented insight. More than just accounting and management software, Vantaca is intelligent business operating software that leverages artificial intelligence to automate routine work, surface actionable insights, and help our customers increase revenue, efficiency, flexibility, and control.
Built on modern cloud architecture with a single-platform design, Vantaca combines comprehensive functionality that adapts to 100% of business processes with AI-powered automation that learns and improves over time. Our proactive AI capabilities don't just report on what happened; they predict what's coming and recommend what to do next. From intelligent document processing and predictive analytics to automated workflows and conversational interfaces, we're transforming how community management companies operate.
With seamless integrations across the software and banking ecosystem, we're building the intelligent hub for community management where AI doesn't just assist, it anticipates. Vantaca is focused exclusively on community management and is the trusted technology leader defining the AI-powered future of the community association management industry. We're building something fundamentally different, and our customers are experiencing the competitive advantage that comes from working with truly intelligent software. Vantaca just achieved unicorn status with a $1.25B valuation, so it's safe to say we're past the "scrappy startup phase." We're not just building a successful company—we're building the category-defining platform that will transform how an entire industry operates.
Overview
As a Corporate Accounting Analyst, you will support our accounting operations. This role is essential to maintaining accurate financial records and ensuring timely processing of transactions across multiple accounting functions. The successful candidate will manage daily transaction recording for Accounts Payable (AP), bank activity, and credit card activity, as well as support the billing team with customer invoice creation and Accounts Receivable (AR) collection efforts. This position may assist with other accounting duties as assigned.
Expectations for Success
- Timely transaction recording (bank, AP, credit card)
- Expense coding accuracy rate
- Billing accuracy rate
- Aged receivable balance targets
- AP processing time
- On-time task completion for month-end processes
Responsibilities
- Record daily transactions for Accounts Payable (AP), including invoice entry, vendor management, and payment processing in Ramp and Netsuite
- Process Accounts Receivable (AR) transactions, including invoice creation and payment receipt recording in Maxio
- Enter monthly customer billing renewals in Maxio
- Reconcile customer AR balances between software systems (Maxio and Netsuite)
- Answer customer emails related to billing questions, communicate with customers about outstanding AR balances
- Daily cash reconciliation including posting of bank deposits and payments
- Reconcile bank statements and resolve discrepancies;
- Review and categorize credit card transactions; ensure proper coding and allocation to appropriate accounts
- Identify and implement AI-driven process improvements that reduce manual effort, shorten cycle times, and improve accuracy
- Maintain organized filing systems for invoices, receipts, and supporting documentation both physical and digital
- Prepare transaction reports and reconciliation schedules as requested by accounting management
- Assist with month-end and year-end closing procedures
- Perform other accounting and administrative duties as assigned
Requirements
- Bachelor’s degree or equivalent experience in accounting, finance, or related field.
- 2-3 years of accounting or bookkeeping experience, or equivalent demonstrable knowledge
- Proficiency with accounting software, NetSuite preferred, and Microsoft Office Suite (especially Excel)
- Strong understanding of basic accounting principles, GAAP accounting, and transaction types (AP, AR, bank, credit card)
- Excellent mathematical skills, attention to detail, and data management skills
- Ability to manage multiple priorities and meet deadlines
- Strong communication and organizational skills
- Excellent interpersonal skills — professional, positive, and constructive in interactions with coworkers and customers
Ideal Candidate
- Is naturally detail-oriented with strong accuracy in data entry and transaction processing—catching errors before they impact financial records
- Demonstrates strong organizational skills and can manage multiple transaction streams (AP, AR, bank, credit card) simultaneously without losing track of deadlines
- Takes initiative in problem-solving, researching discrepancies and investigating transaction issues independently before escalating
- Is reliable and trustworthy recognizing that accurate financial records are essential to business decision-making and compliance
- Has a growth mindset and is eager to learn accounting concepts and software systems
- Communicates clearly with accounting team members and can ask clarifying questions when uncertain
Core Values
- Always Growing: Likes change and enjoys finding new ways to improve their knowledge and the platform. Always ready to learn quickly about emerging AI technologies and infrastructure patterns, helping themselves and the team grow.
- Win as a Team: Builds trust and works together by making sure everyone communicates well. Actively involved in daily platform work, working closely with engineering teams, listening to their infrastructure needs, and celebrating technical successes together.
- Accountability Starts with Me: Notices platform problems and takes personal action to solve them. Takes ownership of platform performance, reliability, and the success of internal customers building on the platform.
- Unwavering Commitment to Customer Experience: Regularly talks to internal customers (product teams, engineers), taking personal responsibility to understand what they need from the platform, address infrastructure concerns, and make their development experience better with improved platform capabilities.
- Innovate Boldly: We challenge the status quo and push technical boundaries to create meaningful change. We act with urgency and purpose, knowing that platform innovation drives our AI-native product success.
Why You Should Join Our Team
- AI-First Product Culture - Build the intelligent infrastructure that powers AI innovation at scale
- Our eNPS is +68! (Google it, that is great)
- Benefits: Medical, Dental, and Vision kick in day one
- Unlimited PTO (with a requirement for employees to take a minimum of one continuous week per year)
- 401K with Company Match
- Remote Flexible - come to the office when needed
- Great parental leave benefits
- Named on Inc 5000 list of America's Fastest Growing Private Companies
- Named on Inc 5000 Vet 100 Private Companies list multiple years in a row
- Winner of Coastal Entrepreneur Award, Technology Category
- Active employee-led Culture Committee
- Ongoing industry and professional development trainings available to all employees
- Multiple leaders on the executive committee recognized as 40 under 40 recipients for contributions to business and community
- We're playing offense to win! Our product market fit and our world-class employees make us the leader in our space. We're building something cool and people like it here
The base salary range for this position is $60,000 - $65,000 annually. Final compensation will be determined based on factors including experience and qualifications. Vantaca offers comprehensive benefits including medical, dental, and vision insurance through Blue Cross Blue Shield of North Carolina and Principal; Health Savings and Flexible Spending Accounts; a 401(k) plan with company match (up to 3% after one year, with Vantaca covering all administrative fees); and at no cost to you: life and short term disability insurance, telemedicine through Teladoc, and an Employee Assistance Program providing 24/7 access to counseling, financial planning, legal services, and family support resources.
We receive many resumes for our open positions and each one is reviewed by a human being on our recruiting team. We will compare your background with the qualifications and requirements for the position.
If you are selected for an interview you will receive an e-mail from someone on our recruiting team with an @vantaca.com email address. It may take some time for us to review all of the applications so give us some time to respond. We appreciate your interest in this role.
Skills Required
- Bachelor's degree or equivalent experience in accounting, finance, or a related field
- 2-3 years of accounting or bookkeeping experience, or equivalent demonstrable knowledge
- Proficiency with accounting software; NetSuite preferred
- Proficiency with Microsoft Office Suite, especially Excel
- Strong understanding of basic accounting principles, GAAP accounting, and AP, AR, bank, and credit card transaction types
- Excellent mathematical, attention-to-detail, and data management skills
- Ability to manage multiple priorities and meet deadlines
- Strong communication and organizational skills
- Excellent interpersonal skills and professional, positive, constructive interactions with coworkers and customers
Vantaca Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vantaca and has not been reviewed or approved by Vantaca.
-
Healthcare Strength — Day-one medical, dental, and vision coverage is repeatedly presented as available immediately upon starting, reducing gaps during onboarding. This timing is typically viewed as a meaningful baseline benefit for new hires.
-
Leave & Time Off Breadth — Unlimited PTO is described as available, with an added expectation to take at least one continuous week off annually. This suggests an emphasis on flexibility and encouraging real time away rather than only nominal policy coverage.
-
Retirement Support — A 401(k) plan with a company match is referenced across multiple postings, indicating some employer contribution toward retirement savings. Even without the exact match formula disclosed, the presence of a match signals a competitive core benefit.
Vantaca Insights
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Vantaca is the leading community management software that empowers owners, operators, community management teams, and association boards to elevate business performance. More than just accounting and management software, Vantaca is a next-gen business operating system that drives revenue, boosts efficiency, enhances flexibility, and strengthens control. Built on a modern, cloud-based architecture, its single-platform design adapts seamlessly to 100% of business processes, delivers proactive insights through advanced reporting, and integrates with your preferred software and banking partners. Exclusively focused on community management, Vantaca is the trusted technology leader, serving as a proven partner for innovation and operational excellence in the community association management industry. Call to schedule a demo at 1-855-582-6822 or visit www.vantaca.com for more information.
