The Role
Support experiential marketing operations from planning through execution. Manage event logistics, travel bookings, vendor onboarding, product inventory/storage, event shipment and fulfillment, run-of-shows, and shared project trackers. Provide administrative support, meeting notes, and onsite assistance to keep events running smoothly.
Summary Generated by Built In
About the Company
e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys, Naturium, high-performance, biocompatible, clinically-effective and accessible skin care, and our newest brand, rhode, a line of curated skincare essentials, formulated for a variety of skin types and needs with high performance ingredients, it’s a daily routine that nourishes your skin barrier over time.
In our Fiscal year 25, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 28 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last six fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry.
Visit our Career Page to learn more about our team: https://www.elfbeauty.com/work-with-us
Position Summary:
The Experiential team is a group bringing bold ideas to life and treats every opportunity as a way to create unforgettable moments of joy for e.l.f.ies everywhere. We’re looking for a highly organized, detailed oriented Experiential Marketing Coordinator who thrives behind the scenes to make it all happen.
This role serves as the operational backbone supporting the experience team across e.l.f. Cosmetics, e.l.f. SKIN, and emerging brand verticals, ensuring our events run smoothly from strategy through execution.
This role is rooted in operational excellence, supporting the team from strategy to execution by owning the details, managing the logistics, tracking details, and removing busywork so the team can focus on creative and big-picture thinking. You won’t be building the strategy (yet). You’ll be helping to bring it to life.
If you’re typically the social chair of the group, love a checklist, timelines, travel and hospitality planning, and being the person who like to keep things on track, this role is for you.
Responsibilities:
- Coordinate event travel bookings (flights, hotels, ground transportation) for team members and partners and managing travel communications across the team.
- Assist with vendor onboarding.
- In partnership with Associate Manager, manage shipment logistics, inventory list, and building detailed product planning.
- Help maintain run-of-shows, invite coordination, contact sheets, and face sheets that serve our events.
- Attend meetings and provide meeting notes with action items.
- Assist with development and maintenance of event and product look book.
- Assist with onsite event needs when applicable.
- Maintain accurate product inventory across event storage spaces, product rooms, and on-hand activation materials.
- Oversee product room organization, cleanliness, and accessibility. Ensure products are properly labeled, shelved, and rotated to reduce waste or expiration concerns.
- Coordinate replenishment needs in partnership with Experiential, Office Ops, and Warehouse teams.
- Manage event storage room operations, including tracking what assets live where and confirming timely returns post-activation.
- Support fulfillment and packing for event product orders, kits, and replenishments as needed.
- Maintain up-to-date storage and asset logs with detailed counts, movement tracking, and usage summaries.
- Update project trackers and shared documents
- Schedule meetings and coordinate cross-functional calendars
- Take ownership of administrative tasks that slow the team down
- Flag gaps, missing information, or any risks identified
- Build and maintain simple systems organized to keep projects organized
Event Logistics Support
Product, Event Inventory, and Storage Management
Remove Friction for the Team
Who You Are:
- Extremely organized and detailed oriented
- Comfortable managing multiple workstreams at once
- Proactive and eager to learn
- Clear and professional communicator
- Resourceful and calm under pressure
- Excited to grow in experiential marketing and event production
- Have internship or early career experience in events, production, hospitality, or marketing.
- LOVE live events, culture, and bringing experience to life.
Bonus if you...
What You'll Learn:
- How experiential programs move from concept to reality
- The fundamentals of event production and logistics
- Vendor coordination and cross-functional collaboration
- Onsite execution best practices
- How strong operations power creative excellence
The base salary range for this role is listed above.
Total compensation includes base salary, annual company-based performance bonus, and equity. Under e.l.f.’s annual bonus program, employees are eligible to earn up to 200% of their target bonus when company performance exceeds defined goals. In addition, e.l.f. provides a variety of other benefits to employees, including medical, dental, and vision insurance, a retirement savings plan, gender neutral parental leave, and unlimited paid time off. The amount of total compensation (including base salary) offered will be based on a wide range of factors, including geographic location, experience, specific skills, and qualifications.
Compensation components are subject to change at the company’s discretion
This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion.
e.l.f. Beauty respects your privacy. Please see our Job Applicant Privacy Notice (www.elfbeauty.com/us-job-applicant-privacy-notice) for how your personal information is used and shared.
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The Company
What We Do
e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Celebrating the beauty of every eye, lip and face is fundamental to our DNA. It’s in our name and inspires us as a company. We are committed to creating a culture internally – and in the world around us – where all individuals are encouraged to express their truest selves, are empowered to succeed and where we do the right thing for people, the planet and animals. Our deep commitment to inclusive, accessible, cruelty-free beauty has fueled the success of the e.l.f. Cosmetics brand online and at retail since 2004. With the 2020 acquisition of the pioneering clean-beauty brand W3LL People, and the new lifestyle beauty brand Keys Soulcare created with Alicia Keys, we continue to strategically expand our portfolio with brands that support our purpose and values. Our brands are widely available online, and at leading beauty, mass-market, and natural specialty retailers.
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