Coordinator Catalog & Course Management

TITLE

Coordinator, Catalog and Course Management

JOB SUMMARY 

The Coordinator of Catalog and Course Management reports to the Manager of Curriculum, Catalog, and Academic Communications and plays a critical role in assisting with the maintenance of academic catalog, curriculum, and course management systems (CIM/CAT CourseLeaf). The position coordinates the publication of the academic catalog among other additional functions. This position requires strong organizational, communication, and project management skills, as well as an understanding of academic programs and processes. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. 

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Manager, Curriculum, Catalogs and Academic Communications 

Supervises:     No supervisory responsibilities  

ESSENTIAL DUTIES - May include, but not limited to the following:

• Supports the Manager of Curriculum, Catalog, and Academic Communications in updating and maintaining the academic catalog, course, and curriculum information in related systems (CIM/CAT) as needed.

• Maintains user provisioning in related systems.

• Assists academic components and users with troubleshooting and entry of new programs/courses or revisions to existing programs/courses in the management systems.

• Supports and maintains the workflow structures for curriculum and course management systems.

• Collaborates with academic departments to collect and update information on courses, programs, and policies for the institution's catalog.

• Reviews and edits catalog content to ensure accuracy, consistency, and compliance with relevant regulations and accreditation standards.

• Under the supervision of the Manager of Curriculum, Catalog, and Academic Communications, coordinates updates to and the publication of the catalog.

• Stays informed about changes in academic programs, policies, and regulations and update the catalog accordingly.

• In coordination with the Manager of Curriculum, Catalog, and Academic Communications, develops and conducts training for academic components of the curriculum and course management systems.

• Assists with academic catalog, curriculum, course systems, and user-testing of updates with university stakeholders.

• Assists with annual reviews of catalog, course, and program data.

• Maintains up-to-date records of curriculum changes, course descriptions, prerequisites, and program requirements.

• Assists the Office of the Vice Provost for Curriculum and Strategic Initiatives with reporting data from academic catalog, curricula and course management systems as needed.

• Participates in relevant trainings related to the CIM system.

ADDITIONAL DUTIES

• Provides support to the Curriculum Committee.

• Develops and implements effective communication strategies to disseminate academic information to students, faculty, staff, and other stakeholders.

• Supports the Manager of Curriculum, Catalog, and Academic Communications in coordinating with academic components timelines for academic deadlines.

• Collaborates with cross-functional teams, including faculty, administrators, and IT professionals, to ensure successful implementation of initiatives.

• Performs other duties as requested.

EDUCATION 

Bachelor’s degree required. Additional job-related experience may substitute for the required education on a year-for-year basis.

EXPERIENCE

One year of functional, hands-on experience with information systems

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to work in a team environment setting.

• Ability to learn general degree requirements and processes associated with Texas higher education.

• Ability to learn THECB and SACSOC policies and regulations.

• Ability to learn university undergraduate and graduate degree programs, curriculum, and governing bodies.

• Excellent written and verbal communication skills, with attention to detail and the ability to convey complex information in a clear and accessible manner.

• Knowledge of using content management systems, databases, and other technology tools for catalog management and communication purposes.

• Proven ability to manage multiple projects simultaneously, set priorities, and meet deadlines.

• Ability to learn about curriculum development processes.

• Ability to use a personal computer and other office equipment, including related university software and email. 

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. 

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.