Coordinator, Asia/Oceania Office

Coordinator, Asia/Oceania Office

Group:              Asia/Oceania Office

Reports to:       Director, Asia/Oceania Office

Location:          Asia/Oceania Office, Tokyo, Japan

Posting deadline: 31 July 2026

WHO WE ARE

The World Anti-Doping Agency (WADA) was established in 1999 as an international independent agency to lead a collaborative worldwide movement for doping-free sport. As the global regulatory body, WADA’s primary role is to develop, harmonize and coordinate anti-doping rules and policies across all sports and countries. Our key activities include: scientific and social science research; education; intelligence & investigations; development of anti-doping capacity; and, monitoring of compliance with the World Anti-Doping Program.

POSITION OVERVIEW

Reporting to the Director, Asia/Oceania Office, the Office Coordinator is responsible for ensuring the efficient day-to-day operation of the Office while providing high-quality administrative, operational and logistical support to the Director and the team. This role contributes to the successful delivery of WADA's strategic priorities across Asia and Oceania by maintaining effective office operations and facilitating collaboration with internal teams and external stakeholders, including governments, National Anti-Doping Organizations (NADOs), Regional Anti-Doping Organizations (RADOs), International Federations, Major Event Organizations and other partners. This position requires a highly organized, and proactive reporting who can manage multiple priorities in a multicultural and international environment while exercising sound judgment, professionalism and discretion.

KEY RESPONSIBILITIES

1. Office Administration and Coordination 

• Provide support to the Director and the team, including project management support on various projects, programs and activities;

• Be the Regional Office main point of contact for all administrative affairs including greeting guests and answering phones;
• Organize materials and files, both electronic and hard copies, including the overall management of the Office’s SharePoint requirements;

• Develop and maintain an overall office good working environment;

• Contribute to other initiatives and tasks as requested by the Director of the Office;
• Responsible for the overall office operations including office lease renewal, coordination of third-party IT support needs, and maintaining good working environment for all RO staff;
• Manage internal finance, accounting and administrative matters;
• Act as main liaison with Montreal Office on all administrative matters;
• Liaise with the Travel Department and organize travel and accommodations for the Office.
  
  

2. Event and Meeting Coordination and Organization 

• Plan, coordinate, and organize the WADA’s annual Asia/Oceania Intergovernmental Ministerial Meetings, regional governmental meetings, Task Force Meeting of Asian Region Finance Committee and others;
• Plan, coordinate and conduct the annual Asian Region WADA Foundation Board Member election;
• Organize and support other relevant meetings, both in-person and virtual.
  

3. Stakeholders Coordination 

• Coordinate communication with the stakeholders (e.g. including governments, National Anti-Doping Organizations (NADOs), Regional Anti-Doping Organizations (RADOs), International Federations, Major Event Organizations and other partners) as required;

• Maintain the stakeholders’ contact database up to date and ensure regular communication with stakeholders where required;

• Liaise with WADA’s Engagement and Development Department, in particular, on inter alia contact database, calendar, stakeholders' engagement.

4. Additional responsibilities 

• Work closely with other WADA staff as part of Project Teams;
• Assist/support other organizational activities as required.

QUALIFICATIONS AND SKILLS

• Minimum 3 years’ experience in similar role;
• Ability to work within a team context and proven record of ability to do so;
• Sensitivity to cultural differences and proven record of ability to work within an international context;
• Basic knowledge of doping issues and/or matters relating to world sport an asset;
• Excellent organizational skills and ability to prioritize;
• Excellent communication skills and attention to details;
• Project management skills;
• Strong computer skills in MS Office applications;
• Excellent oral and written skills in English and Japanese; Additional languages would be an asset;
• Periodic work in the evening or on weekends;
• Occasional travel required;

• Fit with organizational culture: Teamwork, team spirit and love of sport;
• Aligned with WADA core values: Integrity, Openness and Excellence.

WHAT WE OFFER

• Competitive Benefits Package.

Vision: WADA’s vision is a world where all athletes compete in a doping-free sporting environment.

Mission: WADA's mission is to lead a collaborative worldwide movement for doping-free sport.  

About us: WADA is headquartered in Montreal, Canada and has regional offices in Cape Town, South Africa; Lausanne, Switzerland; Montevideo, Uruguay; Tokyo, Japan and the office of the President in Warsaw, Poland. As of February 2026, the Agency employs approximately 177 employees and is represented by 55 nationalities. We value the diversity of our employees – current and future – that, as a global team, endeavor every day to protect the rights of clean athletes worldwide.

The masculine is used in our communications for the sole purpose of lightening the text and it designates all genders. WADA believes in the success of an inclusive organization that values diversity within its team. All qualified candidates will be considered for this position in a fair manner. WADA would like to thank all candidates who have shown an interest by applying for a position. However, after a thorough profile review, only the retained candidates will be contacted.