Coordinator (Admission)
Job Designation: Coordinator
Job Summary:The Coordinator – Admissions is responsible for ensuring the smooth execution of the admission process by coordinating with the Sales Team, Learning Centres (LCs), Information Centres (ICs), students, and the Central Admissions Department. The role involves managing admission documentation, maintaining admission records and data, processing admission-related requests, ensuring compliance with eligibility norms, and providing administrative support throughout the admission cycle to facilitate a seamless student experience.
Designation
Coordinator
Location
Ahmedabad
Department
Admissions
Key Responsibilities
Coordinate withthe Sales Teamby circulating admission-related information, updates, and guidelines.
Liaise withLearning Centres (LCs)and Information Centres(ICs) for all admission-related matters.
Act as the primary point of contact between the SalesTeam and the Central Admissions Department for resolving admission-related issues.
Coordinate with centres to ensure timelysubmission of admission documents to the Admissions Department.
Prepare andcirculate the list of admitted students for all programmes during each admission cycle to the concerned departments.
Issue Bonafide Certificates to students as per University policies.
Process validity extension requests in accordance with University guidelines.
Coordinate withthe Admissions Department for programme changes, centre transfers, student data modifications, and other admission-related updates.
Scrutinize admission applications and supporting documents to ensurethat only eligible candidates are admitted.
Maintain and organize admission records, forms, and supporting documents for all admitted students.
Ensure accurate and timely updating of admission datain the University systems.
Coordinate with students and centres to resolve critical admission-related cases.
Provide administrative support to the Student Support Department on admission-related matters.
Generate and submit admission reports and MIS as required by the School and the University from time to time.
Ensure compliance with University policies, admission procedures, and statutory requirements.
Perform any other dutiesassigned by theReporting Manager or the University from time to time.
Educational Qualifications
Bachelor’s Degree froma recognized statutory university.
Professional Experience
Minimum 5 years of experience in coordination, handling, organizing, and conducting activities related to admissions, academic administration, or general administration in a higher education institution or a similar environment.
Experience in handling admission documentation, student records, and coordination with multiple stakeholders is preferred.
Skills and Competencies
Strong organizational andcoordination skills.
Ability to manage multiple tasks and projects simultaneously while meeting deadlines.
Excellent verbal, written, and interpersonal communication skills.
Strong attention to detail and accuracy in documentation.
Student-centricapproach with excellent problem-solving abilities.
Proficiency in Microsoft Officeapplications (Excel, Word,PowerPoint) and ERP/Student Management Systems.
Ability to analyze and maintain admission data and prepare reports.
High level of integrity, professionalism, and confidentiality.
Strong work ethic withthe ability to work independently with minimal supervision.
Adaptability, flexibility, and willingness to learn new systems and processes.
Ability to work efficiently in a fast-paced environment while maintaining quality and accuracy.
Skills Required
- Bachelor's Degree from a recognized statutory university.
- Minimum 5 years experience in admissions coordination, academic administration, or general administration in higher education or similar environment.
- Experience handling admission documentation, student records, and coordination with multiple stakeholders.
- Proficiency in Microsoft Excel, Word, PowerPoint and ERP/Student Management Systems.
- Strong organizational and coordination skills; ability to manage multiple tasks and meet deadlines.
- Excellent verbal, written, and interpersonal communication skills.
- Strong attention to detail, accuracy in documentation, and confidentiality.
- Ability to analyze and maintain admission data and prepare reports/MIS.
What We Do
Established in 2006, the Shobhaben Pratapbhai Patel School of Pharmacy & Technology Management (SPPSPTM) aims to enhance the healthcare system through specialized pharmaceutical education and research, with courses tailored to the needs of the growing Pharma Industry and hospitals.
