Coordinator, Admin Services

DEPARTMENT:                   Admin Services

REPORTS TO:                    Sr. Director, Benefits & Risk Management

STATUS:                              Part-Time; Non-Exempt

Your role as a Coordinator, Admin Services: 

The Coordinator, Admin Services is primarily responsible for front desk receptionist coverage and general admin support for the Front Office. This position is also responsible for all office supply inventory, stocking of Multi-Purpose Room (MPR) and kitchen pantries throughout the ballpark, and for miscellaneous tasks as needed to support the Front Office.

All the responsibilities we will trust you with:                                       

Front desk responsibilities

• Serves as the first point of contact for all guests and VIPs entering through the Front Office lobby
• Greets guests with a smile, assists them with their requests, and maintains the Daily Visitor Record Keeping system (iPad check-in device)
• Operates the Padres switchboard, directs calls and/or answers all customer questions as appropriate
• Takes messages when voicemail is not available, pages employees, when necessary, logs Clubhouse calls for MLB and takes messages for players and Clubhouse personnel
• Maintains a clean and professional workstation. Ensures Front Office lobby is neat and orderly

Admin services responsibilities

• Maintains adequate stock of paper goods (towels, napkins, plates, utensils, etc.) and beverages (bottled water, soda, coffee, etc.) for the Multi-Purpose Room and kitchen pantries and replenishes as necessary
• Serves as key operator and assists I.T. in maintenance of all photocopy machines and maintains adequate supply of paper
• Serves as point-of-contact for vendors for on-site visits (Cintas, Coca-Cola, Junipers, Corodata, First Class Vending, etc.)
• Assists with off-site records storage through retrieval and shipment of boxes as requested by People & Culture
• Orders and maintains records on office supply purchases, ensuring that the budget is adhered to
• Assures that the office supplies are adequately stocked
• Runs errands and performs other “odd jobs” as requested
• Purchases supplies at Costco, Sam’s Club and Smart & Final, as needed
• Oversees the purchasing of sodas, bottled water, coffee, etc.
• Assumes other duties and responsibilities as assigned by the Sr. Director, Benefits and Risk Management
• Assists People & Culture department with administrative projects, as needed

Your areas of knowledge and expertise that matter most:                 

• Possess strong communication skills and effectively work well with others in a collaborative, respectful manner
• Must have strong customer service skills to deal with all levels of employees and outside vendors
• Must have some previous experience with cash handling
• Proficient computer skills including experience with MS Office products such as Word, Outlook, and Excel
• Must have familiarity with basic office equipment, including copier, fax machine, printer, etc.
• Bilingual in Spanish a plus
• Exceptional time management and organizational skills with capacity to handle high volumes of work, multi-task, and maintain a clean and organized workspace
• Maintain professional demeanor with a high degree of discretion, integrity, and accountability
• Maintain consistent, punctual, and reliable attendance

You will be required to meet the following:

• Must be at least 18 years of age by the start of employment
• Must be able to work daily (Monday – Friday), 6 hours per day
• Minimum of high school diploma or equivalent required
• 2 years previous admin or related experience
• Must have a valid California driver's license and a clean driving record
• Minimum physical requirements: able to lift and transport up to 25 pounds
• As a condition of employment, you must successfully complete all post-offer, pre-employment requirements, including but not limited to a background check

Salary and additional compensation:

Per the California pay transparency law, the hourly pay rate for this position is $21.14. Part time, non-union employees are subject to the San Diego Hospitality Minimum Wage Ordinance and rates will increase accordingly.

In addition to your hourly rate, the Padres offer PTO, employee discounts, appreciation, and recognition opportunities.

The San Diego Padres are an Equal Opportunity Employer.

San Diego Padres Commitment:

The San Diego Padres are committed to creating a diverse and inclusive environment for our employees. We welcome applicants from all backgrounds and encourage those who may not meet every qualification but are passionate about our mission to apply. Skills are transferable, and enthusiasm for our work is highly valued.

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