Coordinator, Accounts Payable

Who We Are

As a family-owned company, PALECEK values integrity, loyalty, and strong partnerships. We are driven to improve, innovate, and inspire. We bring our personal best to every aspect of our business, from our design and craft to our internal teamwork and customer service. We are passionate about creativity and believe that beautiful spaces enhance the quality of life.

Summary

The Accounts Payable Coordinator is responsible for managing the full-cycle accounts payable process and ensuring the accurate, timely, and efficient processing of invoices, vendor payments, expense reports, and financial transactions related.

The Accounts Payable Coordinator supports the Accounting Manager and broader finance team by maintaining organized financial records, reconciling accounts payable transactions, monitoring payment schedules, and assisting with month-end closing activities. The position requires strong attention to detail, excellent organizational skills, and the ability to prioritize multiple tasks in a fast-paced environment

Description

• Review, verify, and process a high volume of vendor invoices, ensuring accuracy, proper general ledger coding, and required approvals in accordance with company policies
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices to validate payment authorization and accuracy
• Prepare, process, and distribute weekly payment runs, including checks, ACH transactions, and wire transfers, ensuring timely vendor payments
• Maintain accurate and up-to-date vendor records, including W-9 documentation, banking information, payment terms, and contact details
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding issues promptly to maintain accurate accounts payable records
• Monitor accounts payable aging reports and follow up on outstanding items to ensure timely resolution and payment processing
• Assist with month-end and year-end closing activities, including preparing accruals, reconciling accounts payable balances, and generating supporting schedules and reports
• Ensure compliance with company policies, internal controls, accounting principles, and applicable regulatory requirements
• Support internal and external audit activities by gathering, organizing, and providing requested documentation and reports
• Collaborate with Purchasing, Receiving, and other departments to resolve invoice, purchase order, and payment-related issues
• Assist the Accounting Manager and finance team with special projects, reporting requests, and other accounting-related duties as assigned

Key Qualifications

• Minimum of 2 years of experience as a Accounts Payable or in a related finance or accounting role, with a strong understanding of credit evaluation and collection processes
• Associate’s or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field required; equivalent experience may be considered
• Proven experience working with ERP systems in an accounting or finance environment, with strong proficiency in transaction processing, reporting, and data management, NetSuite is highly preferred
• Highly motivated and results-driven professional with a strong work ethic and commitment to accuracy and compliance
• Exceptional interpersonal, verbal, and written communication skills, with the ability to collaborate effectively across departments and build positive relationships with customers
• Strong organizational skills with meticulous attention to detail and a high level of accuracy in data management and reporting
• Proven time management abilities, capable of prioritizing multiple assignments and meeting deadlines in a dynamic work environment
• Demonstrated ability to analyze complex financial data, assess credit risk, negotiate payment terms, and develop effective solutions aligned with company objectives
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experienced with ERP or financial management systems for reporting, reconciliation, and analysis

Physical Requirements

• Operate in a professional office environment
• Moderate noise i.e. business office with computers, phone, printers and light traffic
• Prolonged periods of sitting at a desk and working on a computer
• Regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer

Pay & Benefits

• Pay range: $30.00 - $35.00 per hour
• Competitive Paid Time Off
• A flexible health plan offering medical, dental, and vision benefits.
• Health Care and Dependent Care Flexible Spending Accounts
• Health Savings Account
• 401(k) Savings Plan
• Profit Sharing Benefits
• Generous Employee Discount