Controller

Description

The mission of Girls Inc. of Greater Indianapolis is to inspire all girls to be strong, smart, and bold. We empower girls to be confident in themselves, prepared for their futures, and ready to take their place in the world. The Controller leads the organization’s accounting and financial operations, ensuring accuracy, compliance, and strong stewardship of funds. This role manages daily accounting functions, oversees grant and donor revenue tracking, and partners closely with the Advancement team to support accurate financial reporting across all funding sources. 

Reporting to the COO, the Controller provides timely financial information to leadership, the Finance Committee, and the Board, and leads budgeting, audit preparation and overall financial health. This position combines technical accounting expertise with cross-department collaboration to support the organization's mission. 

Financial Management & Reporting

· Lead all day-to-day accounting functions, ensuring consistency, accuracy, and compliance.

· Manage the general ledger, month-end and year-end close processes, and internal controls.

· Prepare monthly financial statements, grant budget-to-actual reports, and variance analysis.

· Conduct monthly reconciliations for bank accounts, credit cards, investments, and endowment funds.

· Maintain adherence to GAAP, nonprofit financial best practices, and organizational policies.

· Monitor cash flow, manage banking relationships, and oversee short-term and long-term cash planning to ensure organizational stability.

Grant & Donor Revenue Accounting

· Manage financial tracking for multi-level grant funding and restricted/unrestricted revenue.

· Partners with the Development Department to align donor records, grant budgets, and reporting requirements.

· Reconcile donations, pledges, and pledge payments from Bloomerang (or similar CRM) with QuickBooks Online Advanced monthly.

· Prepare financial grant reports for funders as requested by Development.

Accounts Payable & Accounts Receivable

· Process vendor invoices, payments, and reimbursements in a timely manner.

· Manage invoicing and receivables for school partners and record program registration payments.

· Maintain vendor records and 1099 reporting compliance.

Budget Development & Forecasting

· Lead development of the annual organizational budget in collaboration with leadership and department heads.

· Present budget materials to the Finance Committee and Board for review and approval.

· Monitor performance against budget and support forecasting as needed.

Annual Audit & Compliance

· Serve as point of contact for external auditors.

· Prepare audit schedules, support documentation requests, respond to auditor inquiries, and ensure timely completion.

· Manage annual IRS filings (Form 990), charitable registrations, and related compliance processes.

· Maintain and update written financial policies and procedures (e.g., expense reimbursement, procurement, segregation of duties).

· Ensure staff compliance with policies

Board & Committee Support

· Serve as staff liaison to the Finance Committee, prepare committee minutes, and engage with Board of Directors as needed.

· Develop quarterly committee financial packets and bi-monthly board financial reports.

· Present financial results, trends, and insights to support strategic governance.

Process & Systems Improvement

· Maintain secure, well-organized electronic financial records to support audits, grant reporting, and internal transparency. 

· Establish standardized digital filing structures and retention practices. 

· Ensure documentation is audit-ready and accessible to leadership as needed. 

· Serve as system owner for financial platforms, ensuring data integrity, appropriate user access, and alignment across accounting, payroll, and donor systems.

· Recommend and implement system enhancements and process efficiencies.

· Ensure data integrity across finance, payroll, and donor management platforms.

Key Deliverables

· Monthly financial reporting package

· Grant budget-to-actual reporting, as needed

· Financial reports for donor and grant submissions

· Annual audit completion and annual tax filings

· Approved organizational budget

· Finance Committee & Board reporting materials

Requirements

· Bachelor’s degree in Accounting, Finance, or related field; CPA or 5+ years of directly related experience.

· Minimum 5–7 years of progressive accounting experience; nonprofit sector experience required.

· Experience managing multi-level grant funding and restricted revenue.

· Proficiency in QuickBooks Online Advanced and donor CRM platforms (Bloomerang preferred).

· Strong knowledge of GAAP, nonprofit accounting standards, and 990 reporting.

· Demonstrated ability to analyze financial data and communicate insights to non-financial audiences.

· Strong organizational skills, attention to detail, and problem-solving ability.

· Ability to maintain confidentiality, exercise sound judgment, and manage multiple priorities.

· Commitment to the mission and values of Girls Inc. and the youth we serve.

We are a highly collaborative, community-centered organization; this role requires in-person work to effectively support our mission.