Controller

Description

SUMMARY OF JOB PURPOSE:

The Controller will join the organization at an important stage in the continued development of its finance function and will play a key role in strengthening accounting processes, financial controls, reporting, and the organization’s ability to understand and manage its financial position.

St. Jude’s Ranch for Children operates within a complex and evolving financial environment that includes multiple funding streams and legal entities, significant government and private grant activity, donor-restricted funds, investment and endowment activity, and related compliance requirements. The organization’s finance function must support detailed grant and restriction tracking, multi-entity financial reporting, regulatory and audit requirements, and active cash flow management. 

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Manages and directs the activities of assigned staff; coordinates, prioritizes and assigns tasks and projects; tracks and reviews work progress and activities; directs the recruitment and selection of staff; undertakes disciplinary action as required; conducts performance evaluations.
• Develops and implements goals, objectives, policies, procedures and work standards for the department; prepares and administers the department's budget. 
• Confers with management regarding financial and accounting activities, programs, policies, procedures and initiatives.   
• Actively manages organizational cash flow and liquidity, including preparing and      maintaining cash flow forecasts; monitoring cash balances, receivables, grant reimbursement timing, restricted cash requirements, and anticipated expenditures; and proactively identifying and communicating current or      emerging cash needs.
• Ensures organization compliance with State and federal laws and regulations; monitors regulatory developments; recommends policy revisions as required.
• Audits all books and records of any fund or department; reports findings to appropriate internal or external party as appropriate
• Oversees the preparation and distribution of payroll. 
• Prepares and directs the preparation of budgets, audits, financial statements and varied fiscal reports. 
• Reviews accounting documents to ensure accuracy of information and calculations and makes correcting entries. 
• Examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and state and federal regulations. 
• Prepares and maintains control and subsidiary accounting records involving a variety of transactions and accounts. 
• Maintains expenditure and budgetary control accounts and records; reviews, analyzes and adjusts budgets for departmental and organizational funds. 
• Analyzes programs and legislation to determine fiscal and budgetary impact; prepares budgetary appropriation transfers and supplemental budgets.
• Maintains financial records for various funding sources, including grants; prepares reports for such funding agencies.
• Confers with operating staff, vendors, contractors and others regarding invoices and payment status.
• Represents the organization in meetings with representatives of governmental agencies, professional and business organizations, and the public; conducts presentations to Management, the Board and others as required. 
• Prepares and directs the preparation of a variety of written correspondence, reports, procedures and other written materials. 
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team. 
• Represents the organization with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.   
• Prepares      and directs the preparation of a variety of written correspondence,      reports, procedures and other written materials. 
• Provides      hands-on accounting support and periodic transaction entry as needed to      ensure timely processing, maintain continuity of financial operations, and      provide additional capacity to the finance team, particularly during      periods of high volume, month-end close, year-end, audit preparation, or      staff absences.
• Prepares, reviews, and posts complex and recurring journal      entries, including payroll, prepaid expenses, fixed assets and      depreciation, investments, allocations, restricted activity, and other      month-end close entries.

Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:  

Bachelor's degree in accounting or finance; AND ten (10) years of progressively responsible accounting experience, including a minimum of three (3) years in a nonprofit organization receiving federal grant funding and two (2) years supervising accounting staff. Active CPA license strongly preferred.

Direct experience with Uniform Guidance and Single Audits, cost-reimbursement grant billing and reconciliation, restricted net asset accounting, and multi-entity or consolidated reporting is required. Experience with New Market Tax Credit structures or comparable structured-finance compliance is preferred.

Required Knowledge and Skills

Knowledge of:

• Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline. 
• Federal and state laws, regulations, and requirements related to financial programs and grant-funded activities, including Uniform Guidance and Single Audit requirements.  
• Analysis, balancing, review, interpretation and reconciliation of financial reports and transactions.
• Generally accepted accounting principles including methods of financial reporting and financial statement preparation.
• Principles and practices of budget development and administration.
• Computer applications related to the work, including Microsoft Office products.
• Financial records management principles and practices.
• Principles and techniques of making effective oral presentations. 
• Techniques for working with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.

Skill in:

• Planning, organizing, supervising, reviewing and evaluating the work of others.
• Training others in policies and procedures related to the work. 
• Planning, organizing and administering a comprehensive financial management and reporting program.
• Overseeing and performing the conduct of comprehensive annual financial audits.
• Developing and implementing goals, objectives, procedures and work standards. 
• Developing effective work teams and motivating individuals to meet goals and objectives and provide customer services in the most cost effective and efficient manner. 
• Ensuring proper authorization and documentation for disbursements and other transactions.
• Interpreting, applying and explaining complex federal, state and local laws related to the areas of responsibility.
• Preparing clear and concise reports, correspondence and other written materials.
• Making effective oral presentations to large and small groups.
• Using initiative and independent judgment within general policy guidelines. 
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Nevada Driver’s License
• CPR and First Aid training within six (6) months of date of hire.

PHYSICAL DEMANDS & WORKING ENVIRONMENT:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in typical office setting and use standard office equipment; stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.