Contracts Co-ordinator

Summary of Role

You will manage the contract renewal process for clients, ensuring timely renewals, maintaining client relationships, and maximising retention rates. This role combines account management, negotiation skills, and strategic planning to secure ongoing business relationships.

What you will be doing

• Monitors contract expiration dates and create renewal timelines for each client account.
• prepare renewal proposals, negotiate terms and pricing, and ensure all documentation is accurate and compliant with company policies and industry standards.
• Maintain comprehensive records of all contract modifications and renewal agreements.
• Build and main positive relationships with existing clients.
• Serves as the primary point of contact during the renewal process, conduct regular check-ins to assess satisfaction levels, and addresses concerns that might impact renewal decisions.
• Understand client business needs and how services align with their objectives.
• Analyse contract performance metrics, identify trends in renewal rates, and assessing risk factors for non-renewals.
• Generate reports on renewal pipeline status, forecasts revenue from renewals, and track key performance indicators such as retention rates and contract value growth.
• Work closely with sales teams to transition new contracts into renewal cycles, coordinate with commercial team on contract terms and compliance issues, and partner with account manager to ensure client satisfaction throughout the contract lifecycle.
• Develop strategies to improve renewal rates, identify upsell and cross-sell opportunities during the renewal process, and recommend process improvements to streamline contract management workflows.

What we will need from you

• Proven experience in a contract management, account management, or client services role, ideally within the Sprinkler industry but engineering/construction/FM would also be considered (essential)
• Experience in renewals or a retention role (essential)
• Proven negotiation and persuasive communication ability (essential)
• Excellent organisational skills, attention to detail along with ability to manage multiple priorities and deadlines simultaneously.
• Proficiency in CRM systems and contract management software (essential)
• Analytical capability to interpret contract data and metrics (essential)
• Exceptional interpersonal skills and customer service focus (essential)

What you can expect in return

• Competitive & negotiable salary depending on experience.
• 25 days holiday plus bank holidays and option to buy 5 days
• Contributory company pension scheme
• Life Assurance
• Health care scheme
• Hours: 36.5 hours per week (Monday to Thursday 8.45 – 16.40, Friday 8.45 – 16:00)

Please note:  You will be required to undertake a right to work check and may be required to undertake a DBS check as part of your job role at Hall & Kay.

Additional Company information

At Hall & Kay, we deliver complex fire protection and security solutions to protect what matters most to our clients. As technical experts our focus is on the lifetime value of a project. Meaning we can design, supply, install, test and maintain all types of sprinkler, gas suppression, fire detection, and integrated security systems. With 140+ year trading experience and a strong project delivery culture, we are proud to have built lasting relationships with some of the UK’s most respected companies in all areas of industry and construction. 

What sets us apart? Our culture. What we call ‘the Hall & Kay way’.…it’s a people thing. Put simply, we know we can achieve more when we work as a team – with clients, with the communities we serve and in our own business. Our people create safety every single day, using their skills and experience to adapt to changing situations and rise to the challenges presented to them. It’s our people that make us trusted to deliver.

Find out more about us and what our people say about us.

Our Commitment

We promote equality and ensure we have an inclusive culture where we recognise and address unconscious bias or prejudice – whether involving race, sex, background, disability, sexuality or other factors.  We create a supportive environment that drives innovation, creativity and results.